License CoordinatorJob Overview

We are looking for a motivated and organized License Coordinator to support new recruits through the licensing process. The successful candidate will be responsible for teaching recruits about the licensing requirements, helping them understand the steps involved, tracking their progress, and ensuring they complete the required licensing process in a timely and organized manner.

This role requires strong communication, organization, follow-up, and training skills. The License Coordinator will work closely with recruits and leadership to help them successfully complete their licensing journey.

Key Responsibilities

- Train and guide new recruits through the licensing process.
- Explain licensing requirements, procedures, timelines, and available resources.
- Help recruits understand the steps required to complete their licensing.
- Assist recruits with registration, applications, documentation, and other administrative requirements.
- Monitor and maintain accurate records of each recruit's licensing progress.
- Follow up regularly with recruits regarding exams, courses, applications, and outstanding requirements.
- Help recruits stay on track with licensing deadlines and milestones.
- Coordinate licensing-related training sessions and study support.
- Answer general questions related to the licensing process and direct recruits to the appropriate resources when required.
- Communicate updates, reminders, and important licensing information to recruits.
- Work with leadership to provide regular updates on recruit progress.
- Maintain confidentiality and handle recruit information professionally.
- Follow company policies, compliance requirements, and applicable provincial licensing guidelines.
- Support new recruits throughout their onboarding and licensing journey.

Job Requirements
- Strong communication and interpersonal skills.




- Excellent organizational and time-management skills.
- Ability to train, motivate, and support new recruits.
- Strong follow-up and attention to detail.
- Comfortable working with computers, email, online systems, and documentation.
- Ability to manage multiple recruits and track their progress.
- Professional attitude and ability to work as part of a team.
- Previous experience in insurance, financial services, recruiting, administration, training, or licensing coordination is an asset.
- Knowledge of Canadian insurance licensing requirements is an asset.

Important Rules & Expectations
- All licensing activities must be completed according to company policies and applicable regulatory requirements.
- The License Coordinator must provide accurate information and must not provide unauthorized financial or product advice.
- Personal and confidential information of recruits must be handled securely and professionally.
- All documentation must be completed accurately and submitted through the appropriate channels.
- Recruits must be given explicit and accurate instructions regarding licensing requirements.
- Regular follow-up is expected to ensure recruits remain on track.
- Any regulatory, compliance, or licensing concerns must be escalated to the appropriate leadership or compliance personnel.
- Professional conduct, punctuality, respect, and confidentiality are expected at all times.

What We Are Looking For We are looking for someone who is organized, responsible, patient, and comfortable teaching others. The ideal candidate enjoys helping people achieve their goals and can effectively manage multiple licensing files while maintaining strong communication and follow-up.

What You Will Do

Your main goal will be to help every recruit understand the licensing process, complete their required steps, and stay on track until they are fully licensed.

Pay: From $17.60 per hour

Work Location: In person

📌 License Coordinator (Mississauga)
🏢 Wealth Builders
📍 Mississauga