Position: Executive Assistant Location: Toronto, ON (Hybrid) Compensation: $85,000-$100,000 plus benefits, and additional perks Job Type : Permanent Posting Type: Open Vacancy

Our client is seeking a highly organized, professional, and proactive Executive Assistant to provide administrative and coordination support within a fast-paced corporate environment.

This is an excellent opportunity for an experienced Executive Assistant who enjoys working with senior professionals, managing multiple priorities, and ensuring day-to-day activities run smoothly and efficiently.

The successful candidate will be a strong communicator, detail-oriented, resourceful, and comfortable handling confidential information while providing a high level of service and professionalism.

Key Responsibilities

- Provide administrative and day-to-day support to senior leaders
- Manage complex calendars, scheduling, appointments, and meetings
- Coordinate internal and external meetings with multiple stakeholders
- Arrange domestic and international travel, including itineraries and logistics
- Prepare presentations, reports, correspondence, agendas, and other business materials




- Assist with meeting preparation, including gathering materials and coordinating follow-up items
- Identify potential scheduling or administrative challenges and proactively resolve issues
- Support the broader administrative team and contribute to a collaborative work environment

What We're Looking For

- 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
- Experience supporting senior professionals, managers, directors, or executives
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Robust attention to detail and ability to manage competing priorities
- Ability to work independently while also collaborating effectively with a team

This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment.

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📌 Executive Assistant (Toronto)
🏢 Quantum Management Services
📍 Toronto