Office Administrator / Licensing Clerk

James Braden Ford is looking for an organized, dependable, and detail-oriented Office Administrator / Licensing Clerk to join our team.

This is an important administrative role within our dealership, with a primary focus on vehicle licensing, inventory administration, data entry, documentation, and general office support.

We are looking for someone who takes pride in accuracy, is highly organized, and can manage multiple priorities in a busy environment. The successful candidate will be someone who can work independently, follow processes carefully, and take ownership of their responsibilities from start to finish.

Automotive dealership experience is an asset, but we are equally interested in candidates with strong administrative, clerical, or office coordination experience who are eager to learn the automotive side of the business.

What You'll Do

Vehicle & Licensing Administration

- Complete all licensing and registration requirements for sold and incoming vehicles
- Prepare and process vehicle licensing documentation accurately and within required timelines
- Coordinate vehicle registrations, transfers, plates, permits, and related paperwork
- Stock in incoming vehicles and ensure vehicle information is entered accurately into dealership systems
- Maintain accurate vehicle records and documentation
- Ensure all required paperwork is complete, organized, and properly filed

Office Administration

- Perform accurate and timely data entry
- Maintain electronic and hard-copy filing systems for vehicle, customer, and dealership records
- Process and organize invoices, documents, and other administrative paperwork
- Collect customer payments and complete administrative transactions as required
- Complete bank deposits, banking runs, and licensing office runs




- Monitor office supplies and assist with maintaining appropriate inventory
- Provide administrative support to management and various dealership departments
- Assist with special projects and other administrative duties as required
- Answer and direct general telephone and email inquiries professionally
- Greet customers and provide assistance when required
- Direct customers and inquiries to the appropriate department or team member
- Provide general front-office support when needed

What We're Looking For

- Previous experience in office administration, data entry, clerical work, or automotive administration is an asset
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to manage multiple tasks and prioritize effectively
- Comfortable working in a fast-paced environment where priorities can change throughout the day
- Strong computer skills, including Microsoft Outlook, Teams, Excel, Word, and Adobe
- Excellent communication and interpersonal skills
- Ability to work independently while also being a strong team player
- Professional, reliable, and dependable
- Robust problem-solving skills and the ability to take initiative
- Comfortable handling confidential customer and dealership information
- A valid G or G2 driver's licence is required
- Successful candidate must be able to provide a clean driver's abstract and criminal records check

Pay: From $20.00 per hour

Perks

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match

Application question(s):
- If hired can you provide a clean criminal records check for which a pardon has not been granted?
- Please provde availability for an interview.

Experience:
- Office administration : 1 year (required)

Licence/Certification:
- Driving Licence Class G (required)
- Clean Drivers Abstract (required)

Work Location: In person

📌 Office Administrator/Licencing Clerk (Kingston)
🏢 James Braden Ford
📍 Kingston