Company Overview

Green Farm Pistachio Inc. is a trusted wholesaler and importer of high-quality nuts, seeds, dried fruits, and food products serving customers across local and international markets.

With more than 40 years of experience in the food industry, we are committed to product quality, food safety, reliable service, and building long-term relationships with our customers and partners.

Job Summary

We are seeking an organized, responsible, and proactive Office Administrator – Operations & Logistics to join our team.

This is a key office position responsible for coordinating daily activities between the office, warehouse, production team, management, suppliers, transportation companies, and customers.

The ideal candidate is comfortable managing multiple priorities, following up on important files, communicating professionally, and keeping management informed of operational issues.

Key Responsibilities

- Coordinate daily communication and workflow between the office, warehouse, production, and management teams
- Monitor company emails, identify important or urgent matters, follow up as required, and report relevant issues to management
- Manage and organize import, purchasing, shipping, and customs documentation
- Follow import files from shipment preparation through arrival and delivery
- Track and manage documents including Bill of Lading, customs documents, supplier documents, certificates, and transportation paperwork
- Follow up with suppliers to obtain required product documents, quality certificates, and compliance paperwork
- Communicate with freight forwarders, transportation companies, warehouses, suppliers, and other service providers
- Coordinate container deliveries, pickups, returns, and warehouse appointments
- Create and manage customer sales orders and assist with invoicing
- Work closely with the warehouse and production teams to ensure orders are prepared and shipped on time
- Coordinate raw material movements and operational requirements with the warehouse and production teams




- Assist with inventory and shipment coordination when required
- Answer incoming calls professionally and direct inquiries to the appropriate department
- Maintain organized filing systems for operational, import, purchasing, and administrative documents
- Assist with daily administrative tasks, forms, document preparation, and office paperwork
- Follow up on pending tasks and ensure important files and deadlines are not missed
- Prepare updates and reports for management
- Assist with other office and operational duties as required

Qualifications
- Previous experience in office administration, office coordination, logistics administration, import/export administration, or a similar role
- Valuable command of English, both written and spoken
- French is considered an asset
- Strong organizational and follow-up skills
- Excellent attention to detail
- Comfortable working with email, Microsoft Office, Excel, and computer-based systems
- Experience with ERP systems such as Odoo is an asset
- Experience with shipping, logistics, import documentation, or vendor coordination is an asset
- Ability to communicate professionally with customers, suppliers, transportation companies, and internal teams
- Ability to manage multiple tasks and changing priorities
- Responsible, punctual, reliable, and able to work independently
- Strong problem-solving skills and a proactive approach to daily work

What We Are Looking For We are looking for someone who takes ownership of their responsibilities and follows tasks through to completion.

The right candidate will be comfortable acting as a central point of coordination in the office, making sure information moves between departments, important documents are properly managed, deadlines are followed, and management is kept informed.

If you are organized, dependable, proactive, and enjoy working in a fast-paced operational environment, we would like to hear from you.

Please send your CV to: [email protected]

Pay: $19.55-$22.00 per hour

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Office Administrator – Operations & Logistics (Châteauguay)
🏢 Green Farm Pistachio
📍 Châteauguay