Office Manager / Administrative Coordinator

Location: Greater Toronto Area, Ontario

Company: HSE Elements

Job Type: Full-Time

About HSE Elements

HSE Elements is a growing health, safety and environmental consulting and training company supporting organizations across a variety of industries. Our team provides HSE consulting, field services, training and practical solutions that help our clients protect their people and improve their operations.

As we continue to grow, we're looking for an organized, proactive and dependable Office Manager / Administrative Coordinator to help keep our day-to-day operations running smoothly.

The Role

This is a hands-on role for someone who enjoys being at the centre of a busy office and keeping things organized.

You'll support our management team, consultants, trainers and clients while coordinating administrative activities across the business. No two days will necessarily look the same, so we're looking for someone who is comfortable managing multiple priorities, taking initiative and figuring things out.

Key Responsibilities

- Manage day-to-day office administration and help ensure the office runs efficiently
- Answer and direct phone calls, emails and general inquiries
- Coordinate calendars, meetings, appointments and internal schedules
- Support the scheduling and coordination of training courses and instructors
- Communicate with clients regarding training, scheduling, documentation and general inquiries
- Prepare correspondence, reports, proposals, presentations and other business documents
- Maintain organized electronic and physical files and records




- Assist with invoicing, purchase orders, receipts and basic administrative accounting tasks
- Maintain employee, client and training documentation
- Coordinate office supplies, equipment and vendors
- Support onboarding and administrative requirements for new employees and contractors
- Assist management with projects, follow-ups and day-to-day operational priorities
- Maintain training records, certificates and course documentation
- Help coordinate company events, meetings and training activities
- Identify opportunities to improve administrative processes and office organization
- Provide general administrative support wherever needed as the company continues to grow

What We're Looking For
- Previous experience in office administration, office management or a similar administrative role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Strong attention to detail
- Comfortable managing multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Comfortable learning and working with different online platforms and administrative systems
- Professional and confident communicating with clients,



employees and management
- Able to work independently and take ownership of responsibilities
- Proactive approach — you don't always wait to be told what needs to be done
- Reliable, adaptable and comfortable working in a growing company where priorities can change

Experience in health and safety, consulting, construction, training or a professional services environment would be considered an asset but is not required.

What We Offer

At HSE Elements, you'll be joining a growing company where you'll have the opportunity to make the position your own.

We offer

- A supportive and people-focused work environment
- Opportunities for professional growth and development
- Exposure to different areas of the business
- The chance to work closely with company leadership
- Meaningful responsibility and the ability to contribute ideas
- A team environment where initiative is valued
- Work-life balance and a workplace that values its people

Location & Eligibility This position is based in the Greater Toronto Area and requires regular in-person availability.

Applicants must currently reside in Canada and be legally entitled to work in Canada.

If you're organized, dependable, proactive and enjoy being the person who keeps everything moving behind the scenes, we'd love to hear from you.

Apply with your resume and a brief introduction telling us why you'd be a great addition to the HSE Elements team.

Pay: $53,000.00-$60,000.00 per year

Perks

- On-site parking

Work Location: In person

📌 Office Manager/Administrator (Vaughan)
🏢 HSE Elements
📍 Vaughan