Overview

Beth Shalom Synagogue is seeking a highly organized and detail-oriented Operations Manager to run the day-to-day administration, facilities, and event logis-tics of our synagogue. This full-time position is ideal for someone who enjoys being the hub of a community, has a knack for logistics, and takes pride in making sure everything gets done — even when it means rolling up their sleeves.

This role is not just administrative — it's operational. You will manage processes, support communications, ensure the building and calendar are coordinated, and serve as a reliable point of contact for staff, members, and volunteers.

Key Responsibilities

Synagogue Operations

- Manage day-to-day operations of the synagogue office
- Maintain and update synagogue records and files, including membership, Yahrzeits, and donations
- Answer phones, greet visitors, and respond to member inquiries
- Handle mail, office supply orders, and vendor coordination
- Track and coordinate service provider appointments (e.g., janitorial, snow removal)

Scheduling &

- Facilities

- Maintain the synagogue's master calendar, including lifecycle events, rentals, and programs
- Liaise with custodial staff, caterers, and renters to ensure smooth building use
- Ensure facilities are prepped for events and services, in coordination with relevant parties

Administrative Support &

- Board Liaison

- Prepare board packages, take minutes, and attend monthly board meetings
- Ensure filing systems and vendor records are current and accessible
- Work closely with lay leaders and clergy to support synagogue administration
- Coordinate High Holiday logistics (seating, communications, ticketing, etc.)

Event &

- Catering Coordination

- The Operations Manager will support weekly programming and events,



particularly those involving food or kitchen use — both routine synagogue events and lifecycle celebrations.

Responsibilities include:
- Coordinate or delegate all food-related logistics, including for Kiddush, High Holidays, and rentals
- Manage vendor communication, ordering, and price/budget tracking
- Shop for supplies as needed and manage kitchen stock
- Coordinate catering and kitchen-use logistics (setup, cleanup, inventory)
- Collaborate with volunteers or committees as needed to execute food-related elements of programs

Finance &

- Recordkeeping

- Liaise with the bookkeeper and treasurer as needed
- Prepare cheque requisitions, process invoices, and support financial reconciliation
- Database Management, Marketing &
- Communications
- Maintain and update the synagogue's membership database and CRM
- Manage website updates, newsletters, social media, and external marketing
- Support the board and rabbi with basic reporting: membership counts, demographic breakdowns, participation trends, etc.

Skills &

- Qualifications

- Exceptional organizational skills and attention to detail
- Strong communication skills, both written and verbal
- Comfort with technology (Google Workspace, CRM/databases, shared calendars)
- Ability to prioritize, multitask, and meet deadlines independently
- Comfortable coordinating volunteers and interacting with a broad range of people
- Familiarity with Jewish customs, holidays, and synagogue life is an asset, but not required

Compensation &

- Schedule

Full time role (Monday–Friday), with occasional evening/weekend availability during major holidays and events Salary range: $50,000–$60,000, commensurate with experience, standard benefits package To apply: Please send a letter of interest and resume to Erin Wright, President, Beth Shalom Congregation, at [email protected].

Applications will be reviewed on a rolling basis through August 30, 2026; the position will remain open until filled.

📌 Operations Manager (Edmonton)
🏢 Jewish Federation of Edmonton
📍 Edmonton