Overview: We are seeking a part-time, highly organized, discreet, and reliable Personal Assistant & Administrative Support qualified to support the personal and business needs of a CEO in a fast-paced environment.

- Must be flexible to work evenings and weekend hours as required, and primarily an in-person role with flexibility to work hybrid.
- Must be available for a minimum of 5 in-person hours, 2 or 3 times per week.
- Must be able to easily access the Yonge and Bloor area with no commuting issues.
- Flexibility is required – a minimum of 10 to 15 hours per week

Key Responsibilities:

- Manage personal calendar, appointments, and daily scheduling
- Coordinate and communicate with external parties (e.g., medical offices, schools, service providers)
- Assist with personal errands, pickups, and logistics
- Support with household coordination
- Provide administrative support for personal and family-related matters
- Book reservations, travel, and personal arrangements as needed
- Handle personal correspondence and follow-ups with professionalism and privacy
- Provide general support with communications and scheduling
- Support document drafting/editing, and organization (in the office), including maintaining files, office supplies, and overall workspace organization




- Assist with basic financial tracking and administrative coordination as needed
- Provide general administrative support to assist the CEO with staying organized and on track

Qualifications:

- Minimum 2+ years of experience in a Personal Assistant, Administrative Assistant, or similar role
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar, Drive)
- Comfortable using various apps and digital tools (including social media familiarity)
- Excellent communication skills- confident in handling phone calls, coordinating appointments, and interacting with external contacts
- Highly organized with strong attention to detail
- Ability to manage multiple priorities and adapt in a fast-paced environment
- Discretion, professionalism, and strong judgment are essential

Requirements:

- Valid driver’s license and/or reliable transportation (for errands and pickups)
- Access to a personal laptop

Compensation:

- $23.00/hour

· A monthly timesheet must be maintained and submitted at the end of each pay period for review and approval Qualified candidates will be contacted to schedule an interview. References may be requested as part of the selection process.

Pay: $22.00-$23.00 per hour

Work Location: Hybrid remote in Toronto, ON

📌 Personal & Administrative Assistant (Toronto)
🏢 Kerry Beck Coaching
📍 Toronto