Job Summary

We are seeking a highly organized and proactive Personal Assistant to support executive leadership with a wide range of administrative and clerical tasks. This role is vital in ensuring smooth daily operations, managing schedules, and maintaining efficient communication channels. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude to help streamline workflows and enhance productivity.

This paid position offers an exciting chance to be an integral part of a dynamic team dedicated to excellence.

Responsibilities

- Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and events with precision.
- Handle incoming calls with professional phone etiquette, directing inquiries appropriately and taking detailed messages when necessary.
- Prepare, proofread, and edit correspondence, reports, and other documents to ensure accuracy and clarity.
- Organize and maintain filing systems both physically and digitally using Microsoft 365 Office Suite and other office software for easy retrieval of information.
- Perform data entry tasks with high accuracy in QuickBooks, bookkeeping software, or other relevant platforms to support financial recordkeeping.
- Oversee front desk responsibilities including greeting visitors, managing multi-line phone systems, and coordinating office logistics.




- Assist with administrative projects such as document signing via DocuSign, proofreading materials, and supporting general office operations to enhance efficiency.

Qualifications

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint), and Microsoft Outlook Calendar.
- Familiarity with QuickBooks or similar bookkeeping software is required.
- Excellent typing speed combined with meticulous proofreading abilities.
- Strong customer service skills with professional phone etiquette and a friendly demeanor.
- Experience managing multi-line phone systems and front desk operations preferred.
- Demonstrated ability to handle data entry accurately while maintaining confidentiality.
- Previous office experience including filing, document management, and general administrative support is essential.

Pay: $18.00-$24.00 per hour

Benefits

- Dental care
- In office parking
- Vision care

Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)

Experience:
- QuickBooks: 2 years (required)
- Microsoft Office: 2 years (required)

Language:
- English (required)

Licence/Certification:
- First Aid Certification (preferred)

Work Location: In person

📌 Personal Assistant (Calgary)
🏢 Acme Carting
📍 Calgary