Are you someone who thrives in a fast-paced environment and enjoys bringing structure to complex projects? Do you love collaborating with others, managing multiple priorities, and using your creativity to make things happen? If so, you could be a great fit for our Proposal Coordinator role. We’re looking for someone to join our Marketing team based in Kitchener, who thrives on deadlines, values collaboration, and is excited to help us win work that shapes the future of our communities.

What You’ll Do In this role, you’ll coordinate and support the development of proposals from the moment an opportunity is identified through to final submission. You don’t need to be a proposal expert yet, and you won’t be responsible for writing technical content or pricing – our engineers and subject matter experts handle that. Your focus will be on organizing the process, shaping the messaging, and ensuring everything comes together smoothly.

About MTE

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London and Stratford. Our services include civil and structural engineering, building and environmental science, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.

Why MTE

- Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization.
- Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines,



scientists, and surveyors to broaden your skill set.
- 100% Employee-Owned firm with shareholder opportunities
- Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
- Training and professional development opportunities
- Reimbursement for annual professional memberships
- Flexible work environment and work-life balance
- Collaborative culture
- The opportunity to participate in various Social Committee events and community focused initiatives

Responsibilities

- Lead the proposal process from inception to submission, ensuring compliance, high-quality, and timely delivery
- Organize kick-off meetings and set clear deadlines
- Set up a customized proposal template for each prospect
- Write, edit, and refine content with clarity and creativity
- Adapt existing marketing materials such as resumes and project descriptions to fit new opportunities
- Review proposals to ensure all required content is included and that the final product is polished, consistent, and error-free
- Track active proposals and contribute ideas to improve our process
- Use tools like Microsoft Office and Adobe InDesign to create compelling documents
- Manage multiple concurrent initiatives in a fast-paced, deadline-driven environment
- Help foster a positive, inclusive, and high-performing team culture

Requirements





- College Diploma or University Degree in Marketing, Communications, Business, English, Journalism, Technical Writing, or a related discipline
- Exceptional attention to detail and strong organizational skills are essential for success in this role
- A strong communicator with excellent writing and proofreading skills
- A team player who can manage multiple projects and meet deadlines
- Curious, adaptable, and eager to learn
- Comfortable working with people across different disciplines and levels
- Proficient in Microsoft Office (Word, PowerPoint, Excel). Experience with Adobe InDesign is an asset

Experience That’s a Plus

- AEC industry experience
- Familiarity with proposals, RFPs, or fast-paced, deadline-driven environments
- Graphic design talent and experience

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please. MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at [email protected].

This posting is intended to fill an existing vacancy within the organization.

Pay: $29.54-$36.92 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Stock options
- Tuition reimbursement
- Vision care

Ability to commute/relocate:
- Kitchener, ON N2B 3X9: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Proposal Coordinator, Marketing (Kitchener)
🏢 MTE Consultants
📍 Kitchener