Responsibilities

- Manage the purchasing of doors, materials, and related products required for operations.

- Communicate with suppliers to obtain pricing, place orders, confirm deliveries, and follow up on outstanding orders.

- Track purchase orders and ensure materials are received as required.

- Prepare, process, and maintain packing slips for doors and materials entering and leaving the paint shop.

- Verify packing slips against orders, quantities, door information, and other relevant documentation.

- Ensure all doors and products moving through the paint shop are properly documented and tracked.

- Manage all paperwork and documentation sent into and out of the paint shop.

- Prepare and process paint shop work orders and related paperwork.

- Ensure paperwork and packing slips are accurate, complete, and provided to the appropriate departments or customers.

- Track the status of doors and materials throughout the purchasing and paint shop process.

- Maintain organized electronic and paper filing systems.

- Assist with inventory tracking and resolving discrepancies.

- Follow up on missing paperwork, materials, deliveries, or purchase orders.

- Coordinate with the paint shop, purchasing, production, shipping, and other departments to ensure information is accurate and communicated in a timely manner.

- Provide administrative support to the purchasing and paint shop teams as required.

- Track and manage purchase orders, delivery schedules for pickups and deliveries, and system reconciliation





- Utilize and manage the Fenestration system to anticipate product demands, manage purchase orders, and monitor inventory levels.

Skills & Requirements

- Previous experience in purchasing, administration, manufacturing, construction, or a production environment is an asset

- Strong organizational and time-management skills

- Excellent attention to detail and accuracy

- Strong communication and follow-up skills

- Comfortable working with purchase orders, packing slips, invoices, and production documentation.

- Proficient with Microsoft Office, including Excel and Outlook

- Experience with ERP, inventory, or purchasing software is an asset

- Proven ability to work with minimal supervision, possesses self-starter qualities to work independently as well as collaboratively

- Manage to work under pressure and with time sensitive deadlines

- Proficient in using systems for inventory and procurement management along with MS Office applications

- Ability to prioritize several concurrent tasks in a fast-paced environment

What We Offer:

- A agile work environment where you can truly make a difference
- The opportunity to work with a dedicated team that values innovation and quality

- Competitive salary and comprehensive benefits package

- Opportunities for professional growth and advancement

Benefits:

- Dental care

- Extended health care fully paid by the company

- RRSP match

- Gym corporation membership discounts

- On-site parking

📌 Purchasing Administrator (Edmonton)
🏢 GreenFox
📍 Edmonton