Are you an organized, friendly, and professional administrative superstar who enjoys being the person everyone can count on?

We are looking for a Part-Time Front Desk Administrator to join our busy real estate brokerage. This is a great opportunity for someone who enjoys working with people, staying organized, and being part of a professional, rapid-paced team.

As the first point of contact for our agents, clients, and visitors, you'll play an important role in creating a welcoming and professional office environment while providing essential administrative support to our team.

Duties & Responsibilities:

- Answering calls using our web-based VOIP phone system
- Taking and sending messages to Agents using our internal paging system Brokerbay
- Book/Confirm/attempt listing appointment requests using Brokerbay
- Receiving deposit cheques and preparing deposit receipts
- Managing emails and following up on tasks
- Process listings into the Toronto MLS via Realm
- Processing price changes and other amendments on MLS listings
- Preparing offers, amendments, notice of fulfilments and other real estate forms using Skyslope
- Organize, upload, and review real estate paperwork using SkySlope
- Assist with document management and ensuring files are acuate, complete and compliant
- Helping Agents with various tasks such as typing, drafting letters and other documents
- Stocking office supplies, keeping the office organized, etc.
- Other duties as assigned

Requirements:





- Previous real estate or brokerage office experience an asset, but not required. We are happy to train the right candidate who has the right attitude, organizational skills, and willingness to learn.
- Experienced with TRREB/MLS/Skyslope/DigiSign/, BrokerBay, Gmail/Google Workspace
- Knowledge of real estate terminology and forms
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Professional and friendly manner when dealing with agents, clients, and visitors
- Ability to multitask and prioritize in a busy office environment
- Strong computer skills and confidence learning new software and systems
- Proficiency with Google Workspace
- Ability to work independently while also being a team player
- Reliable, punctual, and dependable
- Ability to handle confidential information with discretion

Part-time, Permanent Shifts are scheduled on a monthly basis

Current available shared shift times:

Monday - Friday 5:00 pm - 7:00 pm

Saturday - 9:00 am - 4:00 pm

Sunday - 11:00 am - 3:00pm

- subject to change to fit the needs of the company.

We thank everyone for your interest, applicants with prior Real Estate Administration experience will be contacted first. (Compensation based on experience.)

Job Type: Part-time

Pay: From $17.60 per hour

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Experience:
- real estate admin: 1 year (preferred)

Work Location: In person

📌 Real Estate Reception/Admin Part-time (Whitby)
🏢 Century 21 Real Estate
📍 Whitby