Job Overview

We are seeking a dynamic and organized Full time Reception / Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support across the office. You will be the first point of contact, managing front desk operations, handling correspondence, data entry and supporting daily office functions with enthusiasm and professionalism.

Your proactive approach will ensure smooth communication, effective data management, and excellent customer service, all while maintaining a positive and lively workplace atmosphere.

Duties

- Greet visitors warmly and professionally, directing them appropriately while maintaining a friendly front desk presence
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other relevant software
- Handle clerical duties such as filing, photocopying, proofreading documents, data entry and organizing office supplies
- Maintain organized records of appointments, correspondence, and office documentation with strong organizational skills
- Support bookkeeping activities using PSA or similar accounting software to assist with payroll, accounts payable and expense tracking
- Excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Qualifications

- Strong phone etiquette and receptionist duties skills,



with the ability to manage multi-line phone systems and greet visitors professionally.
- Administrative assistance and clerical skills, filing, data entry, and document preparation.
- Effective communication skills, both verbal and written, with the ability to interact clearly and respectfully with colleagues, clients, and vendors.
- Proficiency with common office software (e.g., MS Office or similar tools) and comfort learning new systems as required.
- Excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
- Demonstrated reliability, professionalism, and a customer-focused mindset.
- Previous experience in reception, office administration, or a related role is an asset.
- High school diploma or equivalent, or a minimum of at least 2 years office experience required; additional post-secondary education in office administration or a related field is considered an advantage.

Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! We value energetic individuals who thrive in busy environments and are eager to support our daily operations with enthusiasm. Pay: From $20.00 per hour

Benefits

- Extended health care
- On-site parking

Application question(s):
- Do you have some experience working with excel?

Experience:
- Office: 1 year (required)

Language:
- English (required)

Location:
- Kitchener, ON N2M 3M5 (preferred)

Work Location: In person

📌 Reception / Administrative Assistant Full-Time (Kitchener)
🏢 1000234 Ontario Limited o/a Winmar - Kitchener
📍 Kitchener