Overview

We are seeking a highly organized and professional Reception/Admin Assistant to oversee daily administrative operations and ensure the smooth functioning of our office environment.

The ideal candidate will possess strong clerical skills, excellent customer service abilities, and proficiency in various office software. This role offers an opportunity to contribute to a dynamic team, supporting both administrative and client-facing functions in a quick-paced setting.

Ability to communiate effectively on the phone a must, sales experience an Asset.

This is a diverse role, we need someone flexible who can wear other hats beside the administration one.

Duties

- Manage operations, manage the phone, phone calls and text messages.
- Scheduleing using Jobber Software
- Payroll using payment evolution.
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems, document proofreading, and ensure proper organization of office files and records
- Provide exceptional customer support by addressing inquiries, scheduling appointments, and managing client communications
- Assist with bookkeeping tasks, including invoicing and expense tracking
- Support administrative functions such as calendar management, correspondence, and report preparation

Skills





- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with Jobber an Asset
- Experience with QuickBooks or similar bookkeeping software
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail for proofreading and document management
- Previous clerical or administrative experience, preferably in a medical or dental office setting such as dental receptionist or medical office experience
- Exceptional customer service skills combined with effective phone etiquette for handling front desk responsibilities
- Ability to manage multi-line phone systems confidently and professionally
- Strong typing skills with a focus on accuracy and speed
- Ability to multitask effectively in a fast-paced environment while maintaining professionalism and composure
- Management experience.

Pay: $20.00-$23.00 per hour

Application question(s)

- Excellent knowledge of Microsoft Suite, Quickbooks an asset.

Experience:
- Administrative: 2 years (required)

Licence/Certification:
- Drivers License (required)

Work Location: Hybrid remote in Calgary, AB T2J 6J3

📌 Reception/Admin Assistant (Calgary)
🏢 Two Peas Cleaning Company
📍 Calgary