Full

As the first point of contact for our firm, you will play an essential role in assisting new and existing clients, coordinating schedules, supporting daily office operations, and helping manage important documents and communications. Your work will ensure the office runs smoothly and that clients feel supported from their very first interaction with us.

Key Responsibilities

● Answering and directing phone calls with professionalism and empathy

● Conducting intake for new clients and scheduling initial consultations

● Onboarding new clients and guiding them

● Providing regular updates to existing clients weekly

● Scheduling phone, video, and in-person meetings for lawyers and clients

● Scheduling jail visits

● Maintaining and updating the Riva Law office calendar

● Scanning, organizing, and filing documents in the firm’s legal software

● Preparing and providing financial documents to clients, including invoices and receipts

● Managing office supplies and ensuring the workspace is organized and functional

● Assisting with electronic filing and other administrative tasks as needed

Qualifications

● Compassionate,



patient, and client-focused

● Professional and friendly, with excellent communication skills

● Highly organized, detail-oriented, and able to manage multiple tasks at once

● Eager to learn and solution-oriented

● Comfortable working in a quick-paced environment

● Interested in being part of a team that advocates for individuals facing difficult circumstances

Why Join Riva Law?

● Be part of a supportive team dedicated to meaningful work in criminal defence

● Opportunity to make a real impact on clients’ lives

● Stable, full-time in-office position

● Respectful, growth-oriented workplace

How to Apply

Please apply by submitting a resume to [email protected] & and a brief explanation of why you believe you would be a valuable addition to our team. While we appreciate all submissions, only those considered for an interview will be contacted. Thank you for your interest in joining the Riva Law Team!

Pay: $19.00-$24.00 per hour

Work Location: In person

📌 Receptionist/Administration (Whitby)
🏢 Riva Law
📍 Whitby