Competition Number: J0726-0697 Position Title: Research Projects Advisor Position Number (Final): 00505619 Vacancy Type: Existing Position Employee Group: Support Staff - USW Local 2010 Job Category: Research Department or Area: University Research Services Location: Kingston, Ontario, Canada Salary: $80,569.00 - $99,974.00/Year Grade: 09 Hours per Week: 35 Job Type: Permanent (Continuing) Shift: 7 Monday - Friday Number Of Positions: 1 Date Posted: August 18, 2026 Closing Date: September 1, 2026

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is engaging. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.

Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview The Research Projects Advisor will specialize in one or more sub-domains: the social sciences and humanities, engineering and natural sciences, health sciences, international programs, and large-scale institutional programs to, at a minimum, contribute to the maintenance of Queen's University's annual research income of approximately $180m. This opportunity may be used to fill similar positions across the Vice-Principal Research portfolio.

This position provides expert advice to members of the university regarding applications for research funding. This position works with new research groups,



identifies funding opportunities, assists with applications, and acts as an advocate or liaison with a variety of individuals and institutions to increase participation and success rates for funded projects.

The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.

What you will do

- Provides expert advice and resources to faculty members, faculty offices and non-academic partners to aid in the submission of successful applications for research funding.

- Develops and implements strategies to increase participation and success rates for funding competitions.

- Identifies and monitors funding opportunities appropriate for researchers and research groups.

- Encourages and facilitates the formation of new research teams or groups around identified funding opportunities.

- Serves as an advocate on behalf of faculty with agency/institutional staff, funding bodies, sponsors, governments, organizations, other universities, and/or community partners.

- Liaises with representatives of other institutions and funding agency staff, regarding interpretation of guidelines and policies.

Plans and organizes a variety of workshops, training sessions, information events and programs aimed at increasing the success rate of applications and funded projects.

- - Facilitates post-award administration of large-scale projects.

- Manages the application process, ensuring all applications are completed within application deadlines.

- Prepares and delivers reports, individual funding plans, and/or data analysis for strategic planning initiatives.

- Acts as the project manager, driving application and contract activity flow.

- Ensures implementation of process changes to reflect program and policy adjustments.

- Develops resources, including instructional materials.

- Provides editing feedback regarding quality, content, and style on grant applications.

- Prepares and reviews communications, including letters of support.

- Monitors and ensures completion of work tasks by casual employees, external project management and/or consultants.

- Maintains current knowledge of policies, procedures and regulatory structures.

- Ensures compliance with funding policies and processes (internal and external), apprising management of compliance issues and/or risks.

- Other duties as required in support of the department and/or unit.

Required Education

- Master's Degree or equivalent. In addition, requires a professional designation, certification, or other qualification,



or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

- More than 3 years and up to and including 5 years of experience.
- - Experience in planning and/or managing projects considered an asset.

- Experience in client and/or customer experience functions considered an asset.

- Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Consideration will be given to an equivalent combination of education and experience.

Job Knowledge and Requirements Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.

- - Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.

Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.

- Adapt messages to meet the different needs of different audiences.

- Prioritize and distribute work to deliver objectives on time and to the highest standard.

- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.

- - Lead team and project meetings and develop team/unit and departmental project plans.

Lead procedural or technological change within a unit or across broader university functions.

- - Identify opportunities to improve the effectiveness and efficiency of work processes.

- Anticipate complex challenges to ensure activities are completed on time.

- Effectively leverage relevant data as input to making decisions.

- Appropriately assess risks before making a decision.

- Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.

- Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI persons.

In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].

Are you interested in this job?

📌 Research Projects Advisor (Kingston)
🏢 Queen's University
📍 Kingston