Convertus is looking for a Scales Operator/Administrative Assistant in York, ON!

York, ON

In-person

Type: Full-time

Openings: 1

Your Mission:

We are seeking a detail-oriented and organized Scales Operator/Administrative Assistant to join our operations team. In this role, you will oversee the scale house during operating hours while providing administrative support that ensures the smooth and efficient day-to-day operation of the facility.

Here’s what an ordinary day of work might look like:

- Scaling trucks in and out of the facility, verifying weights, and ensuring accurate scale readings and documentation
- Directing truck traffic according to the site's traffic control plan and established operational procedures
- Preparing and maintaining required scale reports for customers and municipal partners, ensuring accuracy and timely delivery
- Monitoring compliance with operational requirements, including hours of operation outlined in Environmental Compliance Approvals (ECA) and customer agreements
- Ensuring all contractors sign in, review applicable safety documentation, complete acknowledgements, and are properly documented
- Acting as a key point of contact with third-party dispatch teams regarding truck arrivals, material status, and daily operational updates
- Tracking and documenting material movement on a daily, weekly, and monthly basis, including tonnage and product flow throughout the facility
- Coordinating semi-annual third-party scale calibrations and maintaining related records
- Creating, organizing, and maintaining physical and electronic filing systems
- Providing administrative support to the operations team and assisting with day-to-day office functions
- Maintaining contractor records, including WSIB/WorkSafe certifications and liability insurance documentation
- Tracking employee training records in E-Compliance and communicating upcoming or overdue training requirements
- Recording and documenting community concerns and complaints in E-Compliance as required
- Assisting with the purchasing of consumable items,



including order placement, receiving, shipment tracking, and purchase order follow-up
- Maintaining historical financial and operational records through accurate filing and document management
- Supporting audit activities by retrieving invoices and other historical documentation as required

A full can be provided upon request to those candidates selected for an interview. This job is for you if you:

- Have completed post-secondary education in Accounting, Business, or a related field
- Bring a minimum of 2 years of experience in an administrative, scale operation, accounting, or similar role
- Possess intermediate to advanced proficiency in Microsoft Office, particularly Excel and Word
- Have knowledge of general accounting principles, which would be considered an asset
- Demonstrate exceptional attention to detail and a high degree of accuracy in your work
- Are able to effectively manage multiple priorities and adapt in a fast-paced environment
- Possess strong organizational and time management skills
- Communicate clearly and professionally, both verbally and in writing
- Maintain strict confidentiality when handling company information and communications
- Consistently meet deadlines while producing high-quality work
- Hold a valid driver's license
- Are comfortable working with a variety of internal and external stakeholders, including contractors, customers, and dispatch teams
- Have experience maintaining records, tracking documentation, and supporting compliance-related activities

Compensation package:

- Hourly Rate – 27.20/h CAD
- Paid time off – sick, vacation, volunteering
- Medical, Dental, Vision and Life Insurance




- Wellness program
- Employee Assistance Program
- RRSP with company match
- Profit-sharing program
- Tuition reimbursement
- Employee recognition

About the salary range: A reasonable estimate of the pay rate is 27.20/hour CAD at the time of this posting. Please note that the range details above reflect the base pay only and does not include our competitive bonus program and benefits that we offer. Vacancy status: This posting represents an active vacancy for which we are currently hiring.

Come Join Us in Shaping the Future.

About Us:

Convertus Group is one of the largest and most advanced waste management operators in North America, processing over 900,000 tonnes of waste each year. Operating 19 sites across Canada and the United States, we produce more than 550,000 tonnes of finished compost and generate over 85,000 GJ of Renewable Natural Gas, equivalent to taking 27,000 cars off the road. We recycle and recover approximately 90 percent of the organic waste we receive, helping to drive meaningful change toward a more sustainable future.

Join the Convertus team today and be part of building a better future through dynamic thinking and sustainable solutions!

If you’re eager to contribute to our success and shape our story, this is your moment! Join us for a successful journey of growth, where you can make a meaningful impact that will last for generations.

We believe in providing equal opportunity and creating an inclusive environment for all candidates and employees. We welcome applications regardless of ethnic origin, national origin, gender, gender identity, race, colour, religious beliefs, disability, sexual orientation, age, or marital status.

We thank you for your application; however, only successful applicants will be contacted.

Pay: $27.20 per hour

Benefits

- In office parking

Ability to commute/relocate:
- East Gwillimbury, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Scales Operator/Administrative Assistant (East Gwillimbury)
🏢 Convertus Group
📍 East Gwillimbury