Job Overview

We are seeking a agile and organized Secretary/Receptionist to be the welcoming face and administrative backbone of our office. This energetic role involves managing front desk operations, providing exceptional customer service, and supporting daily administrative functions. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to ensure smooth office operations and a positive experience for visitors and team members alike.

This paid position offers an exciting opportunity to contribute to a professional environment while honing your clerical and organizational skills.

Responsibilities

- Greet visitors warmly, answer multi-line phone systems, and direct calls efficiently using professional phone etiquette
- Manage front desk activities including scheduling appointments, handling mail, and maintaining visitor logs
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
- Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents
- Support bookkeeping and basic financial tasks using QuickBooks or similar accounting software
- Assist with clerical duties such as proofreading correspondence, managing calendars, and preparing reports




- Provide excellent customer support by addressing inquiries promptly and professionally, whether in person or via phone or email

Requirements

- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills
- Experience with multi-line phone systems and front desk operations
- Familiarity with data entry, filing systems, and clerical procedures
- Customer service experience with excellent communication skills and phone etiquette
- Previous medical or dental office experience is a plus, including knowledge of medical/dental reception procedures
- Ability to perform typing tasks efficiently while maintaining accuracy; proofreading skills are desirable
- Knowledge of QuickBooks or bookkeeping experience is advantageous
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

Join our team to make a positive impact through professional support and exceptional service! This role is essential in creating a welcoming atmosphere while ensuring efficient office operations. We value motivated individuals eager to grow their administrative expertise in a vibrant workplace. Pay: From $22.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Secretary/Receptionist (Maple Ridge)
🏢 Sommi Medical Equipment
📍 Maple Ridge