Overview

Reporting to the Office Manager, as an administrative assistant, you will be responsible for answering telephones, assisting clients, light bookkeeping, data entry, providing support to our office staff and other staff members as required.

Responsibilities
Communicating with clients by phone/in person in a friendly and enthusiastic manner
Answering main phone line and directing calls as required
Responding to voicemails and emails
Light bookkeeping duties
Receiving deliveries and notifying project managers as required
Data entry and updating company spreadsheets
Invoicing
Tracking purchase orders
Job Costing
Payroll & Union remittances
Filing & Office organization, Keeping office tidy
Assisting with Health & Safety Procedures
Assist with administrative duties as required

Experience
Proven clerical experience in an office setting with strong organizational skills and attention to detail
Familiarity with Microsoft Office Suite (Word, Excel, Outlook) for document creation and communication
Prior experience with QuickBooks software is highly desirable




Excellent typing speed combined with proofreading skills to ensure error-free documents
Experience handling multi-line phone systems and demonstrating proper phone etiquette in a professional workplace
Knowledge of data entry procedures along with solid computer skills for managing digital files and records
Strong computer skills
Adaptable, adaptable and able to work well with tight timelines
Experience in Plumbing field an asset
Self starter
Must be very friendly and approachable
Must be able to multitask and have excellent organizational skills
Excellent communication skills, both written and verbal
Must be a team player and work well with a variety of personalities

Pay: $23.00-$25.00 per hour

Benefits
Company events
Dental care
Extended health care
In office parking
Paid time off
Vision care

Application question(s)
Do you have access to a vehicle with a valid drivers license?

Language
English (required)

Work Location: In person

📌 Administrative Assistant Whitby
🏢 W-HC
📍 Whitby