Job Overview

Executive Assistant at Quantum Management Services Ltd., based in Downtown Vancouver with a hybrid work model. This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordination, and client interface in a fast‑paced, highly professional environment where discretion, agility, and precision are key.

Salary & Benefits

Base salary: CA$80,000 – CA$90,000 per year, plus annual performance bonus. Additional benefits include:
CA$6,000 annual retirement contribution + up to CA$2,000 matching
100% employer‑paid advantages and wellness allowance
Enhanced maternity leave top‑up and paid parental leave
Generous vacation and personal time off

Responsibilities
Coordinate complex scheduling and manage executive calendars across global time zones
Serve as a key liaison between senior consultants, clients, and candidates
Prepare high‑impact presentations, reports, and confidential materials
Lead the logistical coordination of client and candidate meetings




Maintain internal systems (CRM, project trackers) and ensure process accuracy
Collaborate with a close‑knit support team in a high‑trust, low‑ego setting

Qualifications & Experience
5–10 years of experience supporting senior leaders in consulting, financial, legal, or qualified services
Proven ability to manage fast‑moving priorities with accuracy and calm
Tech‑savvy, experienced with Microsoft Office and internal systems (CRM experience is a plus)
High emotional intelligence, professionalism, and sound judgment
Excellent communication skills and ability to act with discretion and initiative
Cooperative mindset with robust organizational skills and attention to detail

How to Apply

Please send your resume in Word format to Cynthia Gray at All applications are reviewed by our recruitment team, and hiring decisions are made by people.
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📌 Executive Assistant Vancouver
🏢 Quantum Management Services
📍 Vancouver