Overview

Languages

English

Education
Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting
Health care institution, facility or clinic

Responsibilities

Tasks
Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Coordinate the flow of information within the team
Evaluate daily operations
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Review HR projects to assure compliance with laws and regulations
Establish and implement policies and procedures
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries




Oversee development of communication strategies
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Conduct performance reviews
Supervise office and volunteer staff

Supervision
1 to 2 people

Experience and specialization

Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Word
MS Office

Additional information

Work conditions and physical capabilities
Ability to work independently
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks

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