Organizational Unit University of Victoria -> Faculty of Social Sciences -> Geography Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date 23 August 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,629.00 - $4,801.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification PB7 Hours of Work Monday to Friday, 8:30 a.m. – 4:30 p.m.

Employee Group: CUPE 951 - Regular # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary The administrative assistant provides support for the Department of Geography as the first point of contact for students, faculty, and visitors to the university. They handle communications for the department through answering and directing inquiries in-person, by phone, and by email, and through the management of the department’s social media channels and website.

The position provides advice to colleagues and students regarding undergraduate program courses, requirements, policies and procedures. They act as the departmental liaison with the undergraduate Academic Advising Centre and Student Support in the Office of the Registrar.

Their responsibilities also include providing administrative support to the Honours program and field schools and performing a variety of duties as an office assistant.

Job Requirements Experience:

- At least two years of relevant office experience or an equivalent combination of education, training, and experience.
- Experience with undergraduate advising and regulations at a university.

Knowledge, skills, and abilities:

- Strong familiarity with Undergraduate policies and procedures.




- Ability to process and interpret written policy and guidelines independently and communicate those clearly to others.
- Ability to research different policies and approaches, synthesize them, and use the information to develop and present options for changes.
- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
- Exceptional administrative skills including meeting and calendar coordination.
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies.
- Strong writing and editing skills.
- Editing webpages and social media content.
- Effectively maintaining the confidentiality of highly personal and sensitive information.
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation and employing critical thinking and/or analysis.
- Ability to prioritize a large workload and deal with frequent interruptions.

Assets:

- Experience using QUICK, BANNER, AIRS, Connect, Cascade, Kuali, and Adobe Pro software.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Undergraduate Programs Assistant - (997646.11) (Victoria)
🏢 University of Victoria
📍 Victoria