Hold the cross-portfolio view across CCB’s five planning portfolios, identifying intersections, collaboration opportunities, and duplication before they require planner attention

Coordinate the sequencing of cross-portfolio work to maximize efficiency and reduce duplication of effort

Set and enforce planning-wide operational standards that create consistency across portfolios without directing planning decisions

Serve as the internal owner for operational work that does not require subject matter expertise, ensuring planners can focus on strategy, community relationships, and granting decisions

Identify and flag operational risks, dependencies, and competing demands across portfolios proactively

Own CCB’s interface with Finance, Marketing, and other shared services, creating visibility and sequencing demand when multiple portfolios require support simultaneously

Own and implement a centralized system for submitting, tracking, and prioritizing CCB’s Marketing and Communications requests

Ensure CCB content, data, and impact materials are captured once and reused effectively across campaigns and audiences

Establish clear standards, timelines, and expectations for shared services support to CCB

Act as the operational counterpart to Foundation Operations and Integrated Development Operations, supporting handoffs, timelines, and shared responsibilities between CCB and fundraising infrastructure

Own all CCB granting processes end to end, from cycle design through execution

Design, implement, and enforce standardized grant cycles, templates, and workflows

Ensure granting timelines align with budgeting, reporting, and community partner needs

Create a granting experience that is clear, disciplined, and predictable for planners and partners

Own CCB-wide data collection standards, requirements,



and compliance across all grants and planning initiatives

Ensure consistent, timely, and high-quality data collection from funded partners

Maintain and operate CCB’s planning data platforms, including Jewish Journey, as reliable operational infrastructure

Ensure systems, workflows, and tools drive consistent usage and reliable data across the division

Build and maintain the master Granting Report and all related operational and financial reports (e.g., JHub, THM, OJA departmental detail reports) for team visibility and budget tracking

Coordinate with Finance to obtain general ledger data for monthly Granting Report updates and provide variance analysis on actual versus budget

Act as liaison between CCB and Finance, communicating accounting implications, providing accounts coding instruction, and maintaining accruals and deferred revenue levels to accurately present operational and accounting results

Lead the coordination and completion of the Annual Budget and Forecast process with teams and Finance

Lead, support, and develop the CCB Project Management team and the PM function

Build CCB’s operational infrastructure with an eye toward scalability, consistency, and long-term sustainability

Requirements

Undergraduate degree required; graduate degree (MBA, MPA, or related field) an asset

12–15 years of experience in operations, organizational management, process design, or grant management in a complex, multi-portfolio environment





Demonstrated experience leading and developing direct reports

Systems thinker with the ability to build operational infrastructure and processes from the ground up

Solid cross-functional coordination skills and demonstrated experience managing relationships with Finance, Marketing, and Development functions

Financial literacy including budget management, variance analysis, and annual forecasting

Strong judgment around scope, prioritization, and sequencing in a fast-moving environment

Experience in the nonprofit, philanthropic, or federated organization sector an asset

Core Competencies

Demonstrates expertise in operational management, grant cycle design, and cross-functional coordination, ensuring efficient processes and high-quality data collection across multiple portfolios. Possesses strong financial literacy and the ability to lead and develop teams in a complex organizational environment.

Highest-signal resume keywords

Operational Management

Grant Management

Cross-Functional Coordination

Financial Literacy

Team Leadership

ATS Optimization Keywords

Hard Skills

Process Design

Budget Management

Variance Analysis

Data Collection Standards

Grant Cycle Design

Operational Infrastructure Development

Project Management

Workflow Implementation

Reporting

Systems Thinking

Soft Skills

Strong Judgment

Relationship Management

Collaboration

Communication

Organizational Management

Certifications & Qualifications

Undergraduate Degree

Graduate Degree (MBA, MPA, or Related Field)

Industry Keywords

Nonprofit Sector

Philanthropic Organizations

Federated Organizations

Multi-Portfolio Environment

Operational Standards

Tools & Technologies

Planning Data Platforms

Granting Report Systems

Financial Reporting Tools

Data Tracking Systems

Budgeting Software

📌 Vice President, Planning Operations – Community Capacity Building (Toronto)
🏢 Jobtailor
📍 Toronto