Graduate Program Assistant - Limited Term
Tracking Code: req2167

Faculty/Department: Faculty of Business and Information Technology

Number of Positions: 1

Appointment Type: Limited Term

Hours of Work: hours per week

Salary Range: Level 6- Starting Salary, Step 1$64,792

Posting Date: August 13, 2026

Closing Date: August 20, 2026(7:00 pm EST)

Job Summary
Reporting to the Director, Planning and Operations, the GraduateProgram Assistant (GPA) provides a wide range of high level administration support to all graduate and research programs within the Faculty of Business and Information Technology.

This position advises graduate faculty members and students, supporting the process from recruitment to admissions and completion of degree. The position is responsible for supporting various committees, the Directors and Associate Deans and liaising with SGPS or other University units.

It also supports the Faculty’s research agenda and research faculty members.

Responsibilities/accountabilities

Acts as primary contactfor graduate faculty members and graduate students from admission tograduation, providing information and support related to programrequirements, registration, course selection, documentation submission,transcript audits, University policies and other

Provides administrativesupport to the Director of Planning and Operations, the Associate Dean,Research and Graduate Studies, the Graduate Program Director(s) and theResearch Institute Director(s)

Provides administrativesupport to the Graduate Education, its program reviews and other graduateand research committees, including participation and action items relatedto committee meetings

Liaises with the Schoolof Graduate and Post-Doctoral Studies (SGPS), Office of Research Servicesor other University Units to ensure compliance with University-widepolicies and processes related to graduate programs

Coordinates and supportsthesis defenses, capstone project presentations, internships, researchpresentations, etc., working closely with ADs, GPDs, IDs and graduatestudent supervisors

Assists the Director ofPlanning and Operations and the Associate Dean in the assignment ofgraduate student Teaching Assistantships, and the processing of GraduateResearch and Research Assistantships





Supports the planningand coordination of graduate and research related events, such as FBITgraduate orientation bootcamps, graduate student recruitment events,research events

Assists in thedevelopment of all graduate, research and other promotional materials suchas admissions publications, brochures, videos and web pages

Provides information toprospective graduate students about programs, admission requirements,application procedures and general aspects of the graduate and researchprograms

Required Skills

Well-developed writtenand oral communication skills

Customer service focusedwith related public relations skills

Dedicated team playerwith strong interpersonal skills and demonstrated ability to exercise ahigh degree of professionalism, valuable judgment, and discretion

Strong organizationaland time management skills with an ability to prioritize and managesimultaneous responsibilities in a fast-paced environment

Strong attention todetail and willingness to take initiative

Working knowledge andtechnically proficiency the use of Microsoft Office, Adobe applications,social media platforms, other web applications, etc.

Previous experience withBanner would be considered an asset

Willing and able to workflexible hours to meet deadlines and to attend evening or weekend eventsand activities

Required Education

Completion ofpost-secondary education consisting of two or more academic years orequivalent combination of education and experience

Verification of Academic credentials may be required

Required Experience

Over 1 year ofincreasingly related experience in a university environment, withconsideration given to graduate and research portfolios

3+ years of experienceof related experience in a university setting is strongly preferred

An equivalentcombination of education and related experience may be considered





General understanding ofgraduate and research program topics related to Commerce and InformationTechnology, including business, analytics, artificial intelligence, IT andcyber security, and computer science

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

OntarioTech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 8/24/2026

Expected End Date: 4/30/2027

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📌 Graduate Program Assistant - Limited Term (Ontario)
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