OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create

OCAD University , Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to theManager,PeopleStrategies,the People & CultureCoordinatoris responsible forproviding proactive,client-focused supportacross a range of People & Culture(P&C;)functions in alignment withOCAD University’s (OCAD U) academicand strategicplans and values.

The P&C; Coordinatorleadsthe coordination and administration ofcorePeople & Culture processes, ensuring activities are organized,trackedand completed efficiently. Workingin partnership withtheP&CAdvisorsand; other P&C; team members across designatedfunctions, theCoordinatorcontributes to the effectivedelivery ofP&C; programs, services,projects,andinitiatives. TheCoordinatoralso contributes tothe continuous improvement ofP&C; processes and programs,using an equity informed, client focused approach.

Summary of Responsibilities

In partnership with theP&C; Advisors, proactivelyprovideservice toadministrativemanagersandstaffacross all departments at OCAD U

Act as the first point of contact for the Advising team, providingadvice,guidance and supportto managers and staffonP&C; relatedprograms, policies, and procedures,includingbut not limited torecruitment,labourrelations & employee wellness, andescalating matters to the P&C; Advisors as required

Maintain awareness of client group needs and supportthe P&C; Advisorwithworkforce planning activities by gathering andmaintainingworkforce data, coordinating related processes and documentation, andassistingwith the implementation of workforce planning initiatives

Preparevarious employment-relatedcorrespondence, includingjob offers and promotions, and other employment documentation

Support position controlprocesses, includingPOSDsubmissionsand auditing ofrelatedreports

Supportemployeeonboarding process, including coordinating pre-employment paperwork and orientation sessions, andaddressing related inquiries and/or issues;ensuremanagers have requiredinformation to support this process

Leadthe administration andcoordination oftheProfessionalDevelopment (PD)program,including collecting and preparing PD requests forreview by the Professional Development Committee,



and recordingand communicatingapproved allocation of PD funds; monitor employee PD funds and consultwith the Organizational Development (OD) Specialistas needed

In collaboration with the OD Specialist,coordinate and administer all aspects of the Job Evaluation process, serving as the primary point of contact for applicants and ensuringtimelycommunication, documentation follow-up, meeting scheduling, process tracking, and communication of Job Evaluation results

Lead the coordination and administration ofattendance management processes, including monitoring and auditing Self-Service Leave Request transactions, approvals, and leave plans to ensure accuracy, compliance, and adherence to established policies and procedures; process manual attendance and leave-related transactions as required; identify and investigate discrepancies; and elevateissues to theAdvisors on complex matters as needed

Lead the administration of Self-Service Leave Request and approval transactions, process manual attendance entries in Colleague UI, conduct regular audits of leave records and plans to ensure accuracy and compliance, and follow up with employees and managers asrequiredto resolve discrepancies and outstanding actions

Coordinatelabour-managementcommitteemeetings, includingscheduling,preparingand distributingagendas, attendingmeetings to record minutes, tracking action items,and distributing minutesand follow-up communications

Support the Manager, Faculty & Employee Relations with collection of relevant employment related records in preparation for complaint/grievance processes

Overseethe temporary contract renewal and expiry process, including monitoring thetemporary contractsendingreport, followingup with managersregardingcontract extensions or end of contract,preparing costing & encumbrance reporting for contracts,coordinatingoffboardingactivities,andensuring that allrequired information is submitted to HRIS/Payroll within established payroll deadlines

Conduct variouscyclical audits, includingsupervisoryandprobationary reportsandcoordinate related follow up and communications and systems updates

Serve as the primary coordinator forthe annual and probationary performance review process, includingreviewingsubmittedevaluationsfor completeness,identifyingperformance concerns, andflagging issues to the appropriate P&C; Advisor for follow up;coordinatefinal sign offand issuing of communications,maintain tracking records, monitorcompletion ratesand preparerelated reportsand metrics

In collaboration with the Employee Wellness Specialist,coordinatethe annual employee recognition program, includingadministeringthe employee awards nominations and selection process,andsupporting the planning and execution of theannual employee appreciation event;supportotheremployee-driven eventsand initiativesas needed

Maintainan accurateelectronic filing system, and perform related tasks to ensure records are easily accessible toappropriate staffand keptin accordance withguidelines

Using the content management system,



review and updateP&Csection; of the OCAD U website and respective SharePoint site, ensuring compliance with AODAstandards

Conduct employee research and analysis, and prepare internal and external reports asrequired; liaise with other departments andP&Cstaff; to coordinate and collect related employee data

Support the recruitment process, as needed

Maintain currency and knowledge in all relevant areas of Human Resources

Serve as a backup for otheradministrative and coordination functions within thePeople & Cultureteam, as needed

Assistwith special projects and initiatives, contributing to the successful operation of thePeople & Cultureoffice

Qualifications

Apost-secondarydegree inHuman Resources, Business or a related field,or an equivalent combination of education and experience with special consideration for the qualified and community-based experience of equity-deservinggroups

Ability to obtain aCertified Human ResourcesProfessional(CHRP) designationispreferred

A minimum oftwo(2) yearsof work experience providing client-focused services, preferably in ahuman resourcesunionized, post-secondary or public sector environment

Knowledge of applicant tracking systems and Human Resources Information Systems (HRIS)is an asset

Working understandingof HR policies and practices, collective agreements, and relevant employment legislation, such as the Employment Standards Act (ESA),OntarioLabourRelations Act (OLRA),Ontario Human Rights Code (OHRC), Occupational Health and Safety Act(OHSA),and the Accessibility for Ontarians with Disabilities Act (AODA)

A collaborative and consultative working style with an ability to develop andmaintaineffective working relationships in a manner that gains trustand cooperation

Strongcommunicationand interpersonal skills and judgement, with a demonstrated ability to deal with sensitive or confidential matters with discretion

Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students,staffand faculty

Qualities that include integrityandresourcefulness

Strong computer skills and a working knowledge of all Microsoft Office applications and well-developed internet research skills

Demonstrated ability to work independently andparticipatecollaboratively in a team environment

This posting is for an existing vacancy.
Mode of Work:
Hybrid

Compensation:
Hiring Range - $57,486.45 to $65,772.56 per annum, commensurate with experience, plus benefits; Salary Range - $57,486.45 to $75,566.13 per annum.

Hours of Work:
Monday to Friday, 35 hours per week.

Application Deadline: Interested applicants are invited to submit an updated * resume and cover letter ( PDF ) no later than Tuesday August 25 th , 2026.

* Please upload your resume and cover letter as one PDF . Please name your upload: FirstName_LastName-Job Code

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons,persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

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📌 People & Culture Coordinator (Ontario)
🏢 OCAD University
📍 Ontario