Position Summary
The Accounts Payable Clerk provides essential support to the accounting team by accurately processing invoices, maintaining vendor records, and assisting with payment runs in a fast-paced construction or real estate development environment. This role is ideal for someone starting their accounting career who is detail-oriented, organized, and eager to learn construction-specific accounting practices such as job costing, holdback tracking. etc.

Key Responsibilities
Invoice Processing & Data Entry

Receive, sort, and date-stamp incoming invoices from subcontractors, suppliers, and vendor

Accurately enter invoice details into the accounting system, including vendor name, invoice number, amount, due date, and project code

Match invoices to purchase orders and packing slips (2-way and 3-way matching) under the supervision of the AP Specialist

Route invoices to appropriate project managers or department heads for approval

Follow up on outstanding invoice approvals to ensure timely payment

File and maintain organized digital and paper invoice records

Payment Support

Assist in preparing weekly cheque runs, EFT batches, and wire transfer requests

Print, fold, stuff, and mail vendor cheques as needed

Help reconcile payment batches against approved invoice lists

Maintain the AP filing system for paid and unpaid invoices

Vendor Records & Communication

Create new vendor profiles in the accounting system using completed vendor setup forms

Request and collect required documentation from vendors (W-9/W-8, banking info, insurance certificates, WSIB/WCB clearances)





Update vendor records with changes to banking, contact information, or remit-to addresses

Respond to routine vendor inquiries about payment status and invoice receipt

Escalate complex vendor issues to the AP Specialist or AP Manager

Construction-Specific Support

Assist in collecting lien waivers and statutory declarations from subcontractors prior to payment

Help maintain the holdback/retainage ledger by tracking amounts withheld from each subcontractor invoice

Support data entry for progress draw billings and AIA-format invoices

Verify that vendor WSIB/WCB clearance certificates are on file and current

Apply appropriate project codes and cost codes to invoices under the guidance of the AP Specialist

Reconciliation & Administrative Support

Reconcile basic vendor statements and flag discrepancies for review

Assist with month-end close by ensuring all invoices for the period are entered before cutoff

Help prepare AP aging reports and other routine reports as requested

Scan, file, and archive supporting documentation for audit readiness

Provide administrative support to the accounting department as needed (mail handling, supply ordering, courier coordination)

QUALIFICATIONS
Education





College diploma or Bachelor’s degree in accounting, or related field is preferred

Recent graduates and post-secondary students welcome to apply

Experience

1–3 years of accounting, bookkeeping, or office administration experience

Prior internship or co-op placement in an accounting role is an asset

Construction or real estate industry exposure is a plus, but not required — training will be provided

Technical Skills

Working knowledge of Microsoft Office, especially Excel (basic formulas, sorting, filtering) and Outlook

Familiarity with any accounting software (QuickBooks, Sage, Yardi), especially Yardi is an asset

Comfortable with data entry and learning recent digital tools

Core Competencies

Strong attention to detail and accuracy in data entry

Good organizational and time management skills

Ability to follow instructions and established procedures consistently

Positive attitude with a willingness to learn and grow within the role

Professional written and verbal communication skills

Ability to maintain confidentiality of financial and vendor information

Reliable, punctual, and dependable

Salary Range
CAD$50,000 - $60,000 annually

Work Location
5 days on site

Vacancy Status
This job posting is for an open vacancy.

Use of Artificial Intelligence
Artificial intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with job requirements.

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📌 Accounts Payable Clerk (Ontario)
🏢 JD Development Group
📍 Ontario