Financial Assistant, Small Animal Clinical SciencesThe financial assistant provides financial and administrative support for departmental operations, research activities, graduate programs, and clinical locum placements within the department. This role supports departmental and research fund management through budgeting, financial reporting, reconciliations, expenditure monitoring, commitment tracking, and year-end financial activities, while supporting compliance with university and granting agency requirements.This position facilitates graduate student funding, payroll submissions, and tuition funding transfers, and supports graduate program recruitment and onboarding activities. Additionally, the assistant coordinates all aspects of locum placements, including contracts, licensing documentation, travel arrangements, onboarding, offboarding, expense administration, and financial reporting. This role serves as a resource to faculty, staff, and researchers on financial processes, grant administration, purchasing, accounts payable, travel reimbursements, and administrative procedures.Supports the management of departmental operating, research, discretionary, overhead, professional expense funds, fee-for-service, sabbatical, and other funds through budgeting, variance analysis, reconciliations, commitment monitoring, financial adjustments, and year-end processingFacilitates research grant financial administration by monitoring expenditures against grant requirements, preparing financial reports, assisting with grant extensions, and completing fund closure activitiesCoordinates locum placements within clinical departments, such as planning, administration, and financial oversight of placement activitiesServes as the primary contact for locum placement administration within assigned departmentsCoordinates hiring processes for locum placements by preparing, processing, and administering service agreements and contract documentationCoordinates and maintains locum licensing, work authorization, and regulatory documentation, and escalates non-compliance concernsReviews and applies institutional risk management requirements related to driver authorization, licensing verification,



and other compliance documentationSupports the administration of graduate student funding programs by budgeting, monitoring, reconciling funds, and processing payroll-related funding adjustmentsCompletes payroll submissions, including appointments, renewals, position changes, and terminationsFacilitates tuition funding transfers and deposit payments for graduate studentsMonitors payroll transactions and employee listings to support financial accuracy and workforce administrationArranges travel logistics for locum placements, such as accommodations, transportation, and vehicle rentalsSupports locum expense administration through invoice processing, purchase card transactions, reimbursement activities, expenditure tracking, remittances, and financial reportinggoods and services in accordance with university proceduresMonitors and processes purchase card activities, including procurement transactions and reconciliationsProvides advice to faculty, staff, and researchers regarding financial policies, procedures, fund administration, and spending guidelinesSupports travel and business expense reimbursement processes for faculty, staff, and locumsFacilitates onboarding and offboarding activities for locums, including access requests, keys, fobs, parking, and related administrative requirementsAssists with intern and resident recruitment, onboarding, and records management in collaboration with department staffProvides administrative support for additional departmental functions and operational activitiesCommunicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.Qualifications:A diploma in finance or a related fieldMinimum of two years of related financial and administrative experienceStrong knowledge of financial policies, procedures, systems, administrative systems,



and university processesAbility to maintain multiple projects and competing prioritiesEffective interpersonal and communication abilitiesStrong analytical and problem-solving abilities with the capacity to interpret financial dataAbility to work effectively both independently and collaboratively in a teamExcellent organizational skills with high attention to detailProficient computer skills, including Microsoft Office applicationsDepartment:Small Animal Clinical SciencesStatus:PermanentEmployment Group:CUPE 1975Shift:Monday to Friday 8:00am to 4:30pmFull Time Equivalent (FTE):1Salary:The salary range, based on 1.0 FTE, is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.Salary Family (if applicable):Operational ServicesSalary Phase/Band:Phase 5Posted Date:7/22/2026Closing Date:8/23/2026 at 6:00 pm CSTNumber of Openings:1Work Location:On CampusThe University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming setting where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.#J-18808-Ljbffr

📌 Finance & Grants Coordinator - $30.2 - $38.4 An Hour (Winnipeg)
🏢 Canadian Immigrant Women's Association
📍 Winnipeg