The Human Resources & Payroll Administrator is responsible for the accurate and compliant processing of payroll across multiple entities and jurisdictions, while supporting some HR administrative functions. This role ensures data integrity within HRIS systems, supports benefits and disability management processes, and acts as a key resource for employee and manager inquiries about payroll. The incumbent plays an important role in maintaining efficient payroll operations.

Position Overview

Process accurate biweekly payroll for 3 legal entities across 5 provinces, for both unionized and non-unionized employees
( Approximately 150 employees)

Ensure compliance with all applicable federal and provincial payroll legislation

Maintain HRIS data integrity, including employee records (hires, terminations, changes, benefits, banking, etc.)

Process Records of Employment (ROEs), salary adjustments, step increases, retroactive payments, and garnishments

Administer time and attendance, as well as employee time-off tracking

Support pension and benefits administration, including reporting

Help administer different pension plans

Prepare payroll-related journal entries and accruals Ensure compliance with WSIB/WCB requirements

Produce payroll reports, analytics, and reconciliations

Participate in year-end payroll activities (e.g., T4s, audits)

Administer employee expense systems and reporting





Deliver training for employees and managers on payroll systems

Respond to employee and manager inquiries related to payroll

Assist with benefits administration and respond to employee inquiries

Assist with disability management and coordinate return-to-work programs (WSIB/WCB, STD, LTD, sick leave)

Participate in HR & Payroll related projects and other administrative HR tasks as required

Working conditions

This is a permanent full-time position requiring 5 days per week. Standard office working conditions under a hybrid work model. You will be based at our head office in Guelph, Ontario.

How to Apply

Please send your resume to careers @lactanet.ca , and include the title of the position you are applying for in the subject line of your email.

Qualifications & Experience

College diploma or university degree in Human Resources, Payroll, or a related field

Minimum of 2 years of experience in a similar role

Demonstrated ability to learn quickly, adapt to changing priorities, and thrive in a rapid-paced environment.

Comprehensive knowledge of Canadian payroll legislation (federal and provincial)

Experience with payroll and HRIS systems (e.g., ADP) and expense platforms (e.g., Nexonia) Advanced proficiency in Microsoft Excel and Office Suite

Canadian Payroll Association (CPA) designation is considered an asset

Bilingual (English/French) is considered an asset

📌 Payroll & HR Administrator (Ontario)
🏢 Lactanet
📍 Ontario