We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.

Key Responsibilities / Duties

- Provide administrative support to the Director of Operations.
- Manage calendars, schedule meetings, and coordinate appointments.
- Organize and maintain electronic and paper filing systems.
- Process incoming and outgoing mail, courier deliveries, and office correspondence.
- Order and maintain office supplies and equipment.
- Assist with data entry, record keeping, and database maintenance.
- Support special projects and perform other administrative duties as assigned.
- Provide reception coverage during breaks, absences, and peak periods.
- Greet visitors, clients, and vendors in a qualified and courteous manner.
- Answer, screen, and direct incoming telephone calls.
- Respond to general inquiries and provide accurate information.
- Receive and distribute mail, packages, and deliveries.




- Maintain a clean, organized, and welcoming reception area.
- Monitor visitor access and follow office security procedures.

Qualifications / Skills

- Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset.
- Minimum 2 years of administrative experience, including front desk or reception responsibilities.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Professional, courteous, and customer-service-oriented approach.
- Ability to work independently and collaboratively within a team.
- Experience with office equipment and multi-line telephone systems is an asset.
- Excellent interpersonal and customer service skills.

This position is full time in office, Monday to Friday during regular business hours.

Salary range is $55,000-$60,000.00 per year.

Please forward your resume to:

No agencies or recruiters please.

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📌 Office Assistant and Assistant to the Director of Operations (Toronto)
🏢 The Law Office Management Association (TLOMA)
📍 Toronto