Position: Executive Assistant Location: Toronto, ON (Hybrid) Compensation: $85,000-$100,000 plus benefits, and additional perks Job Type : Permanent Posting Type: Open Vacancy
Our client is seeking a highly organized, professional, and proactive Executive Assistant to provide administrative and coordination support within a fast-paced corporate environment.
This is an excellent opportunity for an experienced Executive Assistant who enjoys working with senior professionals, managing multiple priorities, and ensuring day-to-day activities run smoothly and efficiently.
The successful candidate will be a strong communicator, detail-oriented, resourceful, and comfortable handling confidential information while providing a high level of service and professionalism.
Key Responsibilities Provide administrative and day-to-day support to senior leaders
Manage complex calendars, scheduling, appointments, and meetings
Coordinate internal and external meetings with multiple stakeholders
Arrange domestic and international travel, including itineraries and logistics
Prepare presentations, reports, correspondence, agendas, and other business materials




Assist with meeting preparation, including gathering materials and coordinating follow-up items
Identify potential scheduling or administrative challenges and proactively resolve issues
Support the broader administrative team and contribute to a cooperative work environment
What We're Looking For 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
Experience supporting senior professionals, managers, directors, or executives
Solid organizational and time-management skills
Excellent written and verbal communication skills
Strong attention to detail and ability to manage competing priorities
Ability to work independently while also collaborating effectively with a team
This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment.

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📌 Executive Assistant (Ontario)
🏢 Quantum Management Services
📍 Ontario