Job Overview

Collingwood Auto Glass is seeking a professional and organized Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring smooth daily operations at our auto glass repair shop. This role involves handling front desk duties, managing customer interactions, and maintaining accurate records. The Secretary will serve as the first point of contact for clients and staff, contributing to a positive and productive work environment. Experience with office management, strong computer skills, and excellent customer service are essential for success in this position.

Responsibilities
Greet customers promptly and professionally at the front desk
Manage multi-line phone systems, answer inquiries, and direct calls appropriately
Schedule appointments and coordinate service times with clients
Perform data entry using QuickBooks, Microsoft Office, and Google Workspace applications
Maintain organized filing systems for customer records and office documents
Assist with billing, invoicing, and basic bookkeeping tasks
Support administrative tasks such as proofreading documents and managing correspondence




Handle customer support issues with professionalism and courtesy
Manage office supplies inventory and ensure the cleanliness of the reception area
Support other clerical duties including filing, photocopying, and document preparation

Skills
Proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, and general computer skills
Robust organizational skills with attention to detail and accuracy in data entry and proofreading
Excellent phone etiquette and customer service skills, including experience with multi-line phone systems
Previous clerical or administrative experience preferred, especially in a medical or dental office setting
Ability to manage front desk operations efficiently and professionally
Capable of multitasking in a rapid-paced environment while maintaining professionalism
Strong organizational skills with the ability to prioritize tasks effectively
Experience with bookkeeping or financial record management is a plus
Familiarity with dental or medical office procedures is advantageous but not required

Pay: $17.60-$20.00 per hour

Work Location: In person

📌 Collingwood Auto Glass Secretary Job
🏢 STANDARD AUTO GLASS
📍 Collingwood