Job Summary

The Accounts Payable Specialist is responsible for daily entry of invoices to our ERP system ensuring a match to an accrual, or through workflow approval. This key role involves interaction with IKO business users with gathering and providing detailed information on invoices as well as vendor inquiries about their account.

Compensation

53k-69k per annum, depending on experience

- Health Insurance (includes Virtual Health, and HCSA)
- Vision Insurance
- Life Insurance
- Long-term Disability
- Short-term Disability
- RRSP Match
- Paid Vacation
- Floating Days
- Employee Assistance Program
- Employee Engagement Events
- Awards and Recognition
- Service Awards

Job responsibilities

- Process daily invoice entry into our ERP system, ensuring the invoice matches against the system PO and system receiving document
- Where a PO is not required, the AP Specialist manages the approval process, routing the invoices to appropriate individuals for approval and following up to ensure invoices are paid within the desired time frame
- Verify and process employee expense claims in Concur, and ensuring posting to our ERP system for prompt payment
- Responsible for managing payment runs minimum 3 times per month, ensuring all vendors are paid on their due dates if approved in our ERP system




- Manage any special payment runs to capture discounts or payments that are required to prevent operations issues (eg. credit limit or service shut down)
- Sort and separate any cheque payments and deliver to the appropriate person/group for signing approval, electronic copies etc.
- Work with our procurement team(s) as well as vendors to manage any invoices with issues or missing approvals
- Reconciling vendor’s account statements when submitted to AP
- Answering vendor related questions on a timely basis
- Monthly review of un-cashed cheques and un-invoiced receipts report from the finance team
- For any non-automated ERP system, maintain filing and backup in an organized manner, and manage storage filing once per year

Qualifications

- 3+ years of hands-on full cycle accounts payable experience in an ERP workplace
- Excellent communication skills, both oral and written
- Excellent interpersonal skills
- Self-starter, demonstrated ability to identify and solve problems
- Attention to detail and well organized
- Intermediate, or above, Excel / Word user
- ERP experience an asset: JD Edwards, Concur, Inspyrus AP Automation, Macola.

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📌 Accounts Payable Specialist (Mississauga)
🏢 IKO North America
📍 Mississauga