Role Description

This is a full time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.

What you'll do
Own complex, shifting calendars for two senior executives and coordinate across time zones
Plan domestic and international travel, including in-country government and partner meetings
Prepare and manage expense reports and related financial and logistical administration
Coordinate board, investor, and partner scheduling, and prepare meeting materials
Manage NDAs,



document logistics, and sensitive information with absolute discretion
Keep the office and day-to-day administration running smoothly

Qualifications
4+ years in executive administrative support, ideally to C-suite or senior leadership
Proven discretion handling confidential information and senior stakeholders
Robust organizational, time-management, and written communication skills
Proficiency with Microsoft Office Suite and modern scheduling tools
Comfort with ambiguity, rapidly shifting priorities, and a quick-paced environment
Ability to work both independently and collaboratively
Experience in aerospace, defence, or technology sectors is an asset
Eligibility for security clearance is an asset
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📌 Executive Assistant Vaughan
🏢 Arcanus Aerial Systems
📍 Vaughan