About The Link: Youth and Family Supports
For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

SUMMARY
Provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Primary Responsibilities
Human Resource Administration

Support all HR staff with administrative tasks

Monitor and coordinate HR Inbox for general inquires, resumes, documentation, etc. and forward to appropriate contact for follow up including employment verification letters

Retrieve, date stamp and distribute incoming/outgoing mail, courier requests

Assists with employee file retrieval, including terminated and/or off-site storage files.

Updates Human Resource Intranet as required

Updates and maintain the Organization database and HRMS for all areas of conditions of employment; including follow up of required educational verification and/or confirm with internal candidate file

Maintains Work Break Orders and Averaging Permits (Employment Standards) for The Link Programs

Attends and contributes to all appropriate meetings and related committees

Assist with HR Reporting and Projects as required

Onboarding

Arrange new hire orientations

Prepare and assist with hire packages for new employees

Assists in organizing and implementing human resources workshops, lunch & learns, etc.

Receives and updates tracker with reports from The Link Scheduler/Training Coordinator; including but not limited to, First Aid/CPR, NVCI, Suicide Intervention, Child and Adolescent Development, Intro to Youth Care Practice; etc.





Coordinates Onboarding Tracker and schedules follow-ups

Organization Administration

First point of contact for Human Resources Department

Creates and maintains a position or desk reference

Adheres to established standards for documentation, correspondence, email and filing

Participates in compliance training for the position as defined in The Link policy

Other duties related to Human Resource functions

Employment/Recruitment

Receive and review posting requests, ensuring all required information is accurate and brand consistent. Upon approval, post positions on Intranet through Recruitment software. Distribute postings to external organizations. Create electronic and hard copy competition folders with applicable documentation added for next recruitment efforts

Manage and maintain applicant tracking system

Assists with collection of resumes, compiling screening guides then forwards competition files to the Human Resource Consultant or Supervisor for screening. Schedules all interviews for HR or people leaders

Complete reference check as required

Requesting, following up and processing Criminal Reference Check w/VS, Child Abuse Registry Checks, Adult Abuse Registry Check (if applicable), Prior Contact Checks (PCC) for all new employees. Update the Checks Tracking database

Send for Follow up on positive PCC checks with applicable agencies

Provide clearance emails, or status updates on new hires to Supervisors for ALL forms of required documentation

Responsible for organizing job fair booth and materials for recruitment purposes. Also attends job fairs as needed

Experience

Minimum 1-2 years administrative experience

Experience working with databases

Experience within the child welfare system is an asset

Knowledge of Indigenous language and culture is an asset

Excellent organizational and time management skills

Intermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook, SharePoint etc.)

Excellent interpersonal,



organizational and communication skills

Willingness to complete orientation and in-service training as per The Link policy

Ability work independently and as part of a team

Strives to create positive, memorable client experiences

Work collaboratively and cooperatively with all levels of HR Team

Demonstrates effective listening techniques; ensures mutual understanding of current subject

Sensitivity to confidential information

Makes suggestions for improvements and focuses on tasks completion

Manage Stress; able to work autonomously and remain calm under pressure

Value Diversity

Models organizational norms in the conduct of business activities

Makes decisions in accordance with established guidelines or commonly accepted practice

Education

Graduate of a recognized business/office skills program or equivalent

Education in Human Resources is an asset

Conditions Of Employment

Satisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check, all done within the last 3 months

HOURS OF WORK
Full-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However, the role may require occasional evening or weekend work based on the needs of the organization.

APPLICATION DEADLINE
Sept 2nd, 2026

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job prospect, please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest, but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit https://thelinkmb.easyapply.co/.

Please visit our careers page to see more job opportunities.

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📌 Human Resources Assistant (Manitoba)
🏢 The Link: Youth and Family Supports
📍 Manitoba