Sales Coordinator - polestar team

Full-Time | polestar team | Oakville, ON | Aug 10, 2026

Job Description
At Grand Touring Automobiles , innovation drives everything we do. With cutting-edge technology instilled within our vehicles, we are proud to represent Polestar , our newest and fastest-growing brand.

Polestar is a progressive electric performance brand determined to improve the society we live in. With uncompromised design and advanced technology at its core, Polestar is detail-obsessed, performance-focused, and relentless in its pursuit of excellence. Passion and emotion drive the brand, while electricity and innovation power its vehicles.

Polestar is blazing its own trail — one without compromise — and is seeking individuals who share that bold vision.

Position Summary
Grand Touring Automobiles is seeking a Sales Coordinator for our Polestar Division. Reporting to the Sales Managers, the Sales Coordinator is responsible for supporting sales administration and ensuring all licensing and documentation processes are completed accurately and efficiently.

Key Responsibilities

Prepare all vehicle licensing applications daily

Calculate licensing fees, prepare cheques, and submit to the Ministry of Transportation

Verify returned licensing information and record applicable data (plate and permit numbers)

Place completed dockets in mobile files

File dockets under the appropriate Sales Representative

Contact relevant parties to obtain missing licensing information

Liaise regularly with the Ministry of Transportation

Respond to Sales Representative inquiries regarding client licensing

Sort all delivered vehicle dockets





Record docket information in new and used vehicle registers

Prepare dockets for future sales

Match NIVIS, VDR, and factory invoices from the manufacturer

File matched documents in the appropriate vehicle line foldersRetrieve new vehicle pouches and match with corresponding documentation

Record stock numbers on all manufacturer documents

Qualifications & Skills

Polite and professional demeanor

Previous automotive dealership experience is required

Strong computer literacy (One Eighty fluency considered an asset)

Customer-service focused with a commitment to best-in-class client experience

Ability to meet deadlines in a fast-paced environment

Strong ability to work independently

Excellent verbal and written communication skills

Exceptional organizational skills and attention to detail

Accessibility & Equal Opportunity
All applicants will be kept in strict confidence. Grand Touring Automobiles Group is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during the recruitment process, please indicate this in your application. While we thank all applicants for their interest, only those selected for an interview will be contacted.

Job Type: Full time

Benefits

Company events

Dental care

Extended health care

Life insurance

On-site parking

RRSP match

Vision care

Experience

Reception: 2 years (preferred)

Customer Service: 3 years (preferred)

Dealership: 1 year (preferred)

Work Location: In person

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📌 SALES COORDINATOR - POLESTAR TEAM (Ontario)
🏢 Grand Touring Automobiles
📍 Ontario