Executive Assistant- Dot

Yeti Important Note: This position requires 9:00 AM - 5:00 PM Vancouver Time (GMT -7) shift hours.

We''re looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team.

You''ll play a key role in managing the end-to-end client experience and the CEO''s daily operations, making sure expectations are aligned, communication is transparent, and the final outputs exceed expectations.

What you''ll do: Master Calendar & Appointment Setting: Manage the CEO''s complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books. CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.

Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action itemsespecially those related to client follow-upsare tracked and executed.

Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.

Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.

Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.

Maintain Confidentiality:



Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.

Our ideal candidate: Has3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.

Solid experiencein

Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.

Withexcellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.

You are proactive, detail-oriented, and have a demonstrated ability to ''manage up'' and anticipate needs before they are stated.

Can work in PST working hours.

Bonus Points for: Previous startup and/or design agency experience.

Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.

What We Offer: Fully Remote Work: Enjoy the flexibility of a remote work environment.

Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.

Professional Growth: Opportunity to grow with a talented and collaborative team.

Competitive Compensation: Competitive salary with yearly and surprise raises.

Equipment Allowance: Allowance provided to equip your home office.

Hiring Process: Initial Interview Second-level Interview Final Interview Job Offer! Note: We are currently not accepting meeting requests for this position through our website.

Submit your application via this job ad.

📌 Executive Assistant to the CEO (Vancouver)
🏢 DotYeti Design
📍 Vancouver