Job Description Rental Administration: Enter and track rentals and re-rentals in Texada, ensuring accuracy of contract terms, rates, and equipment details
Coordinate rental pickups, deliveries, extensions, and returns with the operations and dispatch teams
Maintain organized, up-to-date rental and re-rental files and records
Customer Service: Respond promptly and professionally to customer inquiries regarding rental availability, pricing, and account status
Liaise between customers and internal teams to resolve rental-related questions or issues
Billing and Tracking: Process, track, and reconcile billing for trucking and fuel charges
Review invoices for accuracy and follow up on discrepancies
Report on trucking and fuel costs to the Rentals Operations Senior Coordinator as required
Equipment Data Management: Enter new equipment into Texada, ensuring records are complete and accurate
Support ongoing maintenance and accuracy of equipment data within Texada
Administrative Support: Provide general administrative support to the Rentals team as required
Assist with filing, data entry, correspondence, and other clerical duties
Support special projects and reporting as assigned by the Rentals Operations Senior Coordinator
Minimum Qualifications (Knowledge, Skills, and Abilities) High school diploma or equivalent required
Prior administrative, customer service, or data entry experience an asset
Strong attention to detail and organizational skills
Proficiency with Microsoft Office (Excel, Word, Outlook)
Experience with Texada or similar rental management software an asset, but not required
Excellent verbal and written communication skills
Ability to multitask and prioritize in a quick-paced environment




Comfortable working both independently and as part of a team
Salary Range $45,000 - $65,000
About The Company Founded on more than 35 years of collective professional experience, CapWest is specialized in meeting the modern needs of the growing construction industry in North America. We provide integrated solutions for clients across diverse industries, following an efficient and cooperative approach, and always delivering project certainty. We believe it is the culmination of our passion for providing world-class construction and construction management services, while also fostering long-term relationships that yield exceptional and innovative outcomes that continue to shape the industry.
At CapWest Group of Companies, we believe our strength lies in our people. Across our divisions: Forming, Pumping, Equipment Rentals & Operations, Electrical, Drywall, Steel Stud, Metal Panel, and Firestopping. Our success is built by a motivated, skilled team that takes pride in quality, safety, and craftsmanship. We’re continually seeking talented, hard-working individuals who are passionate about their trade and eager to grow within a dynamic and fast-paced environment.
AI Use This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

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📌 Rentals Administrator (British Columbia)
🏢 Cap West Forming
📍 British Columbia