Role: Construction Site Administrative Assistant Location: Thorold, ON (St. Johns area) Hours: 40-60 per week Start Date: September/October 2026 Contract Duration: 14 months Rate: Up to $60/INC

Summary: The Construction Administrative Assistant is responsible for overseeing all administrative duties for a new Battery Storage project.

Main accountabilities:

Coordinate RFI and submittal drawings process utilizing Procore (construction management platform)

Manage construction project documentation and turnover process for multiple major construction contracts

Interface with ProjectWise project data retention system

Manage the setup of office space and stock supplies

Ensure site meets company standards and OSHA requirements

Take plan of the day (POD) and meeting notes and distribute accordingly

Collect and enter data in Construction Progress Reporting (CPR) System

Track and record site safety & spills data and enter into Appian System

Order office supplies

Assist with complying with safety, federal, and site-specific regulations and agreements

Ensure accuracy of data on documents and certificates

Process completion certificates utilizing DocuSign software

Upload documents and certificates to applicable databases and information storage vaults





Participate in weekly safety meetings

Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation

Assist landowners with complaints and concerns

Process invoices

Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP

Assist in training updates

Maintain employee files and time off requests

Interface with and support in office staff as needed

Provide site support for finance team

Additional duties as required

Required Skills & Experience:

High school diploma

10+ years of office experience

Proficient knowledge of Microsoft Office software (Word & Excel)

SAP, DocuSign, Procore and Concur experience is desirable

Excellent organizational skills including the ability to organize and maintain a fluid administrative process

Problem-solving ability in a fast paced office setting

Excellent written and verbal communication and presentation skills

Proven ability to learn new software programs

Experience with LAN and computer hardware troubleshooting and repair preferred

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📌 Site Administrator (Winnipeg)
🏢 Morson Human Resources
📍 Winnipeg