We are looking for an accomplished Executive Assistant to support senior leadership in Vaughan, Ontario within the waste and environmental services sector.

This Long-term Contract opportunity is suited to someone who thrives in a agile setting, can manage multiple executive priorities with confidence, and consistently handles sensitive matters with professionalism.

The successful candidate will provide dependable administrative coordination for several executives, helping keep schedules, meetings, travel, and documentation organized and running smoothly.

Responsibilities: Deliver day-to-day executive support for multiple senior leaders, ensuring administrative needs are handled accurately and efficiently.

Oversee complex calendars, arrange appointments, and align meeting schedules across internal teams and external contacts.

Organize domestic and international travel, including bookings, itineraries, updates,



and last-minute adjustments when needed.

Prepare, submit, and monitor expense claims using corporate expense platforms while maintaining complete and accurate records.

Coordinate meeting logistics, distribute required materials, and help ensure discussions and follow-up actions stay on track.

Create and format presentations, spreadsheets, reports, and other business documents to support executive priorities.

Monitor outstanding tasks, provide timely reminders, and help leadership meet commitments and deadlines.

Manage confidential information with sound judgement and a high level of discretion in all communications and documentation.

Provide additional administrative assistance to the broader leadership team as business needs evolve.

📌 Executive Assistant (Vaughan)
🏢 Robert Half
📍 Vaughan