Overview

Languages

English

Education

- Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

- Health care institution, facility or clinic

Responsibilities

Tasks

- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries




- Oversee development of communication strategies
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Supervise office and volunteer staff

Supervision

- 1 to 2 people

Experience and specialization

Computer and technology knowledge

- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office

Additional information

Work conditions and physical capabilities

- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks

📌 administrative assistant (Langley)
🏢 Fitness OMC Clinic
📍 Langley