ABOUT US

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVIORAL ASSESSMENT

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link:

POSITION OVERVIEW

Startec Corporate Services is currently searching for an HR Coordinator to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6) . This role is ideal for a detail-oriented and highly organized qualified who thrives in a fast-paced, team-based environment. The HR Coordinator will play a critical role in employee documentation, HR system integrity, compliance support, and delivering a seamless employee experience.

KEY PERFORMANCE INDICATORS (KPI)

ONBOARDING & TALENT ACQUISITION COORDINATION (Weighting 35%)

- Coordinate and deliver new hire orientations to enhance employee engagement and understanding of Startec's culture, policies, programs, and procedures
- Manage onboarding activities, including preparing new hire documentation, arranging system access, and ensuring all onboarding requirements are completed to support a seamless new hire experience
- Ensure all onboarding documentation is accurate, compliant, and completed in a timely manner
- Assist hiring managers and the HR team throughout the hiring and onboarding process to ensure a positive candidate and new hire experience

EMPLOYEE SERVICES & ADMINISTRATION (Weighting 20%)

- Prepare and maintain employee documentation, including employment agreements, compensation change letters, transfers, promotions,



and termination documentation
- Respond to employee inquiries regarding company policies, procedures, employment status, and HR processes
- Support the implementation of approved employee lifecycle changes by preparing documentation and coordinating communication with Payroll and other internal stakeholders
- Provide administrative support for employee letters, employment verification requests, and other employment-related documentation

HUMAN RESOURCES RECORDS (Weighting 20%)

- Maintain employee master data using spreadsheets, tracking logs and ERP system
- Update and monitor records for leaves of absence, certifications, and other employee lifecycle milestones
- Support HR data integrity by maintaining accurate employee records, validating documentation, and resolving data discrepancies as required
- Prepare and distribute routine HR updates, including employee status changes, leaves of absence, and terminations, to support effective communication and workforce planning
- Ensure electronic and physical personnel files are accurate, organized, confidential, and maintained in accordance with record retention requirements

LEAVES & BENEFITS ADMINISTRATION (Weighting 15%)

- Track employee leaves of absence and ensure all documentation is complete and appropriately communicated
- Maintain and update manual leave trackers for various types of leaves (personal leave, disability, etc.)




- Provide administrative support for disability and leave management processes, including preparing documentation, completing employer forms, and coordinating information requests, as required
- Respond to routine employee questions about benefits coverage, eligibility, and other employee perks

HR POLICIES & PROGRAMS SUPPORT (Weighting 10%)

- Share feedback on the effectiveness and completeness of HR policies and programs with the HR Manager
- Conduct research to support the improvement of HR policies and programs
- Assist with HR initiatives and special projects by preparing materials, maintaining templates, coordinating activities, and supporting implementation
- Support the coordination and logistics for social committee events, employee appreciation initiatives, leadership & culture training, and other employee engagement related programs
- Maintain employee emergency contact and anniversary milestones, liaise with IT to maintain accurate distribution lists

QUALIFICATIONS

- Certificate or Diploma in Human Resources, Business Administration, or related field preferred
- 0–3 years of experience in an HR administrative, coordinator or other entry level role
- Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required)
- Strong attention to detail and excellent organizational skills
- Ability to handle confidential information with integrity and discretion
- Clear and professional communication skills (verbal and written)
- Proven ability to manage multiple priorities in a deadline-driven environment
- Friendly, team-oriented approach with a willingness to support cross-functional initiatives

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

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📌 Human Resources Coordinator (Calgary)
🏢 Startec Compression & Process and Startec Service
📍 Calgary