Posting Status

Open

Posting Date

August 14, 2026

Closing Date

August 20, 2026

Location

Vancouver (east side)

Start Date

Expected Hours of Work

Expected Hours Of Work

Hybrid - Monday - Friday - 9am-5pm In Office - Tuesday, Wednesday and Thursday

Collaborative environment with cross-functional team interactions.

Occasional evening or weekend work may be required depending on operational needs.

Department

06

Position Status

Permanent Full-Time

Highlights The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a team-oriented administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources.

A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following:

–

- HR processes and documentation

–

Requirements of employment

–
- System access management

–
- Payroll Support

–
- Benefit administration

–
- Support Recruitment and Onboarding efforts

–
- Schedule Input

–
- Record keeping and file management

–
- Employee relations

–
- Employee safety, welfare, wellness, and health reporting; and

–
- Termination processing

–
- Day-to-day efficient operation of the HR department.

Duties And Responsibilities

Specific Responsibilities will include some or all of the following:

–

- Assist with job postings, pre-screening, interviewing job applicants and short-listing candidates

–
- Process hiring-related paperwork; references,



requirements of employment (criminal record search, first aid certificate, orientation training and online training)

–
- Inform job applicants of details such as duties and responsibilities, compensation and benefits.

–
- Complete items on new hire checklists, and send introductory emails to staff

–
- Interpret and explain human resources policies, procedures, standards, or regulations.

–
- Maintain current knowledge of the Employment Standards Act and Human Rights laws.

–
- Prepare or maintain employment records related to events, such as hiring, training checklists, termination, leaves, position changes and transfers

–
- Input of employee rotation schedules

–
- Provide input for improvement and development in recruitment processes and best practices to HR team

–
- Benefit Administration – enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates – dependents/beneficiary.

–
- System management – software access and permissions

–
- Payroll support – processing of seniority increases and reporting

–




- Personnel file and records management; online and file records

–
- Processing terminations – full cycle

–
- Attendance and participation in meetings such as
- Health &
- Safety committee and department meetings

–
- Other duties as assigned by the HR Director, HR Manager or Co-Directors.

Reports To

HR Director

Rate Of Pay

$26/hr

Probation

3 months

Driving Requirement

Driving not required

Preferred Training Or Experience

–

- Excellent verbal and written communication skills.

–
- Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization.

–
- Ability to handle confidential material and situations with tact and discretion;

–
- Establish and maintain effective on-going communication with organizational leaders and managers

–
- Able to maintain a professional, approachable and appropriate attitude when interacting with all levels of personnel

–
- Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned

–
- Strong ability to proactively, critically, and collaboratively problem solve;

–
- Ability to quickly learn and leverage new software.

–
- Proficient in MS Office

–
- Prior experience with Comvida and Sharevision software is not required but considered an asset.

Specific Training Or Experience Required

- Computer proficiency (email, Word, internet usage)

Service

Admin

📌 26-34 – Human Resources Assistant (Vancouver)
🏢 Spectrum Society for Community Living
📍 Vancouver