Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations.
The successful candidate will have experience with QuickBooks and strong administrative skills, with a focus on invoicing, data entry, dispatch coordination, and customer service.
Key Responsibilities:
- Enter vendor bills and maintain records in QuickBooks.
- Create and issue customer invoices.
- Answer and direct incoming phone calls professionally.
- Enter and update job information in the company's dispatch system.
- Maintain accurate records and ensure data integrity.
- Provide general administrative support as required.
Qualifications & Skills:
- Previous administrative or office support experience.
- Proficiency with QuickBooks is required.
- Strong data entry and organizational skills.
- Excellent communication and customer service abilities.
- Proficiency with Microsoft Office (Outlook, Word, Excel).
- Ability to work independently and manage multiple tasks.
- Strong analytical and strategic thinking capabilities with a focus on delivering measurable business outcomes.
The indicated pay range is a good‑faith estimate based on required qualifications, experience, training, and other factors permitted by law. It reflects the pay band established by the client company. Actual offers may vary depending on skills, experience, geographic location, and expected work quality. Most candidates start in the lower half of the range. Pay history is not considered where prohibited by law. This information serves as a general guideline for compensation discussions.
To support a fair and effective hiring process, we may use artificial intelligence (AI) tools to help review applications. Our team carefully reviews all candidates, and AI is used only as a support tool—never as the sole decision-maker.