Description

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

- Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
- Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
- Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Senior Project Manager,



is responsible for assisting the Managers and project field staff in administering construction contracts; providing administrative and clerical support including preparing and processing of correspondence, reports, minutes, presentations, setting up meetings and meeting agendas; preparing quantity calculations to assist in the preparation of payment certificates; assisting with the preparation and administration of change orders; assisting with field measurements of completed work and filing of construction related correspondence and documentation.

WHAT YOU'LL BE DOING

- Provides administrative support for construction related meetings by setting up meetings with internal and external stakeholders, prepares agendas, takes notes, and prepares and distributes minutes for construction contract site meetings and pre-construction meetings.
- Provides support to management and staff by preparing charts, forms, and spreadsheets; compiles and collates materials.
- Assists in various specialized project administrative tasks related to contract deliver, including project monitoring activities.
- Assists staff with the preparation of payment certificates; compiles and summarizes quantities of work completed by the contractor during the payment period.
- Advises staff of conflicts with contractors measured quantities.
- Assists with the preparation of change orders; completes change order forms as directed by appropriate staff; obtains appropriate authorizing signatures and files completed forms.
- Assist staff on sites with making arrangements for quality assurance checks for sub-grade and granular(s) and asphalt.
- Provides photographic/video records of construction zone at regular intervals.
- Liaises,



fosters and maintains positive relationships with internal staff and external contacts, government and non-government agencies and the public.
- Responds to inquiries and resolves concerns, as appropriate.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

- Successful completion of a two year Community College Diploma in Civil Engineering Technician or construction inspection/administration program or related field or approved equivalent combination of education and experience.
- Minimum two (2) years’ experience in municipal construction, inspection, or administration.
- Demonstrated experience providing administrative support in an workplace with a broad variety of administrative and clerical functions with responsibilities for one or more contract(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
- Thorough knowledge of construction contract administrative requirements, including taking minutes of technical meetings, editing reports and correspondence, preparing payment certificates and change orders, and electronic/manual records management file systems, including security measures.
- Thorough knowledge of municipal construction and ability to take measurements of completed work and document in photos or by written notes situations that occur on construction sites.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
- Computer literacy utilizing MS Office software applications.
- Valid Ontario Class “G” driver’s licence and reliable vehicle for use on corporate business.
- Ability to travel to off site locations in a timely and efficient manner.
- Ability to work outside in all weather conditions.
- Ability to work outside regular business hours, as required

📌 Construction Services Clerk (Newmarket)
🏢 York Region
📍 Newmarket