Executive Sales Administrator / Executive Assistant to CEO

Location: Oakville, ON (Hybrid)

Type: Full-Time Help Me Build Something Big

I'm the CEO of NERON AI, and I'm looking for someone exceptional to become my right hand.We're building innovative technology that helps people measure, track, and improve brain health through AI-powered assessments and training. We're growing quickly, creating partnerships, raising awareness, meeting with customers, and opening recent opportunities every week. [CABHI Fuel 2026.docx | Word]The problem is simple:I need to spend more time selling, building relationships, and growing the business.That's where you come in.I'm looking for a highly organized, energetic, entrepreneurial person who loves getting things done.

Someone who can keep moving pieces organized, ensure follow-ups happen, manage projects, and help turn opportunities into results.This is much more than a typical Executive Assistant role.You'll be involved in sales, operations, partnerships, customer success, special projects, and just about everything that helps a growing company move forward.If you've ever wanted to work side-by-side with a founder and help build a company from the ground up, keep reading.What You'll Actually DoKeep Me Organized

- Manage my calendar and schedule
- Coordinate meetings and calls
- Help keep priorities on track
- Prepare agendas and meeting notes
- Follow up on action items and commitments
- Help manage email communications

Support Sales & Growth
- Keep our CRM updated and organized
- Track leads, opportunities, and partnerships
- Schedule demos and customer meetings
- Help prepare proposals and presentations
- Make sure follow-ups happen when they should
- Support fundraising and partnership activities

Help Me Run the Business
- Coordinate projects across the team
- Create structure where structure doesn't exist
- Organize documents and internal processes




- Support customer onboarding and communications
- Help remove bottlenecks and solve problems
- Jump into special projects as needed

Be a Trusted Partner
- Anticipate what needs to happen next
- Help keep momentum on important initiatives
- Bring ideas, not just answers
- Take ownership and make things happen

Who You AreYou probably have experience as an:
- Executive Assistant
- Sales Administrator
- Operations Coordinator
- Project Coordinator
- Office Manager
- Business Operations Associate

If You Have
- Startup experience
- SaaS or technology experience
- HubSpot, CRM experience
- Marketing coordination experience
- Event planning experience
- Healthcare or health-tech experience
- Experience supporting founders or executives

What Success Looks Like After a few months:
- As CEO, I'm spending significantly more time selling and less time on administration
- Nothing falls through the cracks
- Customer and partner follow-ups happen consistently
- Meetings are organized and productive
- Projects move faster
- The business feels more efficient and scalable

Why Join Us? Because this isn't just another admin job. You'll get a front-row seat to building a company. You'll work directly with CEO. .You'll learn sales, partnerships, fundraising, operations, and leadership. And if you're ambitious, this role can grow into something much bigger over time.

Potential paths include

- Operations Manager
- Chief of Staff
- Business Operations Lead
- Sales Operations Manager

Compensation
- Competitive salary
- Stock Options
- Performance incentives
- Flexible work environment
- Significant growth opportunity

How to ApplySend us:
- Your resume
- A short note telling us about yourself
- Why this role excites you

No formal cover letter required.Just be authentic. We're looking for someone who wants to help build something meaningful and grow alongside us. Pay: $55,000.00-$85,000.00 per year

Work Location: Hybrid remote in Oakville, ON

📌 Executive Sales Administrator (Oakville)
🏢 NERON AI
📍 Oakville