Hold the cross-portfolio view across CCB's five planning portfolios, identifying intersections, collaboration opportunities, and duplication before they require planner attentionCoordinate the sequencing of cross-portfolio work to maximize efficiency and reduce duplication of effortSet and enforce planning-wide operational standards that create consistency across portfolios without directing planning decisionsServe as the internal owner for operational work that does not require subject matter expertise, ensuring planners can focus on strategy, community relationships, and granting decisionsIdentify and flag operational risks, dependencies, and competing demands across portfolios proactivelyOwn CCB's interface with Finance, Marketing, and other shared services, creating visibility and sequencing demand when multiple portfolios require support simultaneouslyOwn and implement a centralized system for submitting, tracking, and prioritizing CCB's Marketing and Communications requestsEnsure CCB content, data, and impact materials are captured once and reused effectively across campaigns and audiencesEstablish clear standards, timelines, and expectations for shared services support to CCBAct as the operational counterpart to Foundation Operations and Integrated Development Operations, supporting handoffs, timelines, and shared responsibilities between CCB and fundraising infrastructureOwn all CCB granting processes end to end, from cycle design through executionDesign, implement, and enforce standardized grant cycles, templates, and workflowsEnsure granting timelines align with budgeting, reporting, and community partner needsCreate a granting experience that is clear, disciplined, and predictable for planners and partnersOwn CCB-wide data collection standards, requirements,



and compliance across all grants and planning initiativesEnsure consistent, timely, and high-quality data collection from funded partnersMaintain and operate CCB's planning data platforms, including Jewish Journey, as reliable operational infrastructureEnsure systems, workflows, and tools drive consistent usage and reliable data across the divisionBuild and maintain the master Granting Report and all related operational and financial reports (e.G., JHub, THM, OJA departmental detail reports) for team visibility and budget trackingCoordinate with Finance to obtain general ledger data for monthly Granting Report updates and provide variance analysis on actual versus budgetAct as liaison between CCB and Finance, communicating accounting implications, providing accounts coding instruction, and maintaining accruals and deferred revenue levels to accurately present operational and accounting resultsLead the coordination and completion of the Annual Budget and Forecast process with teams and FinanceLead, support, and develop the CCB Project Management team and the PM functionBuild CCB's operational infrastructure with an eye toward scalability, consistency, and long-term sustainabilityRequirementsUndergraduate degree required; graduate degree (MBA, MPA, or related field) an asset12–15 years of experience in operations, organizational management, process design, or grant management in a complex,



multi-portfolio environmentDemonstrated experience leading and developing direct reportsSystems thinker with the ability to build operational infrastructure and processes from the ground upStrong cross-functional coordination skills and demonstrated experience managing relationships with Finance, Marketing, and Development functionsFinancial literacy including budget management, variance analysis, and annual forecastingStrong judgment around scope, prioritization, and sequencing in a fast-moving environmentExperience in the nonprofit, philanthropic, or federated organization sector an assetCore CompetenciesDemonstrates expertise in operational management, grant cycle design, and cross-functional coordination, ensuring efficient processes and high-quality data collection across multiple portfolios. Possesses robust financial literacy and the ability to lead and develop teams in a complex organizational environment.Highest-signal resume keywordsOperational ManagementGrant ManagementCross-Functional CoordinationFinancial LiteracyTeam LeadershipATS Optimization KeywordsHard SkillsProcess DesignBudget ManagementVariance AnalysisData Collection StandardsGrant Cycle DesignOperational Infrastructure DevelopmentProject ManagementWorkflow ImplementationReportingSystems ThinkingSoft SkillsStrong JudgmentRelationship ManagementCollaborationCommunicationOrganizational ManagementCertifications & QualificationsUndergraduate DegreeGraduate Degree (MBA, MPA, or Related Field)Industry KeywordsNonprofit SectorPhilanthropic OrganizationsFederated OrganizationsMulti-Portfolio EnvironmentOperational StandardsTools & TechnologiesPlanning Data PlatformsGranting Report SystemsFinancial Reporting ToolsData Tracking SystemsBudgeting Software #J-18808-Ljbffr

📌 Vice President, Planning Operations – Community Capacity Building (Toronto)
🏢 Jobtailor
📍 Toronto