About Esperlus

Esperlus is a luxury waterfront event venue located in Downtown Vancouver, specializing in weddings, corporate events, private celebrations, and a wide range of social and professional events. Our venue offers a sophisticated and versatile event space with stunning waterfront views, floor-to-ceiling windows, and a premium atmosphere designed to create memorable experiences for our clients and their guests.

We provide our clients with a full-service, A-to-Z event experience. We work closely with each client to customize their event and coordinate all aspects from the initial inquiry and contract stage through event execution and final teardown.

Position Overview

We are looking for an experienced and highly organized Sales assistant & Event Coordinator Assistant to join our team.

The ideal candidate must have a minimum of 2 years of relevant experience in the event industry, preferably working directly within an event venue, banquet hall, hotel, or event space. Experience in sales alone is not sufficient for this position. We are specifically looking for someone who understands the event industry, venue operations, client management, event coordination, contracts, vendors, and the fast-paced nature of live events.

This position combines sales, client relations, event coordination, contract management, marketing, and event operations. The successful candidate will work closely with clients, management, staff, vendors, caterers, decorators, DJs, photographers, and other event professionals to ensure every event is properly planned and executed.

Key Responsibilities

Sales & Client Relations

- Respond to incoming phone calls, emails, inquiries, and event leads in a professional and timely manner.
- Communicate with prospective and existing clients and understand their event requirements.
- Conduct venue tours and present Esperlus services, packages, and event options.
- Prepare quotations, proposals, packages, and customized event plans.
- Promote and professionally represent the Esperlus brand and services.
- Follow up with leads and clients throughout the sales process.




- Build strong and professional relationships with clients.
- Confidently discuss pricing, services, packages, and contract terms with clients.

Contract Management

- Prepare, review, explain, and coordinate event contracts and addendums.
- Be comfortable and knowledgeable with contract terms, pricing, payment schedules, policies, and event requirements.
- Ensure all client-requested additions, changes, and services are properly documented.
- Follow up on deposits, payments, signed contracts, and required documentation.
- Maintain accurate client and event records in our systems.

Event Coordination & Operations

- Coordinate events from the initial planning stage through event completion.
- Communicate and coordinate between clients, venue management, staff, and vendors.
- Coordinate vendor access and ensure required vendor information and agreements are completed.
- Assist with event timelines, floor plans, setup requirements, and event logistics.
- Assist with pre-event setup and post-event teardown.
- Monitor event-day operations and help resolve issues quickly and professionally.
- Ensure the event follows the agreed timeline, contract, and venue policies.
- Be present and actively involved during events when required.

Marketing & Business Development

- Assist with promoting Esperlus and introducing our venue and services to potential clients and companies.
- Support corporate and wedding sales initiatives.
- Develop and maintain relationships with event planners, corporate clients, vendors, and industry partners.
- Assist with marketing activities, outreach, and client follow-ups.

Required Qualifications & Experience
- Minimum 2 years of relevant experience in the event industry – REQUIRED.




- Previous experience working in an event venue, banquet hall, hotel, event space, or similar environment – strongly preferred.
- Proven experience with event coordination and event operations.
- Strong experience with event contracts and contract management.
- Experience coordinating staff and vendors.
- Experience managing client relationships from inquiry through event completion.
- Strong sales and customer service skills.
- Excellent verbal and written communication skills.
- Professional, friendly, confident, and welcoming personality.
- Solid organizational and multitasking skills.
- Ability to work under pressure in a fast-paced event environment.
- Strong attention to detail.
- Ability to communicate professionally with high-end clients and vendors.
- Proficiency with Microsoft Office (Word, Excel, Outlook, etc.) and other relevant software.
- Ability to work evenings, weekends, and event days when required.

The Ideal Candidate We are looking for someone who is confident, professional, organized, highly communicative, and comfortable taking ownership of an event from start to finish.

The ideal candidate understands that event coordination requires more than administrative work. You should be comfortable speaking with clients, negotiating and finalizing contracts, coordinating multiple vendors and staff members, solving problems quickly, managing timelines, and ensuring that every detail is properly executed.

If you have a background in event venues, hospitality, event sales, event coordination, or luxury events and enjoy working in a dynamic environment where every event is different, we would love to hear from you.

Job Type: Full-time / Part-time

Experience: Event Industry – Minimum 2 years required

Location: Downtown Vancouver, BC

Schedule: Flexible; evenings and weekends may be required based on event schedule

Job Type: Part-time

Pay: $18.25-$20.00 per hour

Benefits

- On-site parking

Flexible language requirement:
- French not required

Experience:
- sales: 1 year (required)

Work Location: In person

📌 Part-time Sales Assistant (Vancouver)
🏢 Experlus
📍 Vancouver