Join us and help make a difference in healthcare! We are proud to be home to 300+ residents across our three long term care communities. Our team members pride themselves in providing exemplary person-centered quality care.

Our “Colour It Your Way” philosophy is our framework and foundation that guides us to ensuring our residents and team members have a positive and rewarding experience. We are looking for enthusiastic caring individuals who are dedicated and have the desire to be part of a team that enriches the lives of others.

Come join us and be part of our Colour It Care Team.

Grey County's Long-Term Care department is recruiting a permanent, full-time RAI Coordinator at Rockwood Terrace in Durham, ON (Municipality of West Grey). This job posting is for an existing vacancy.

Applications will be accepted until Thursday, August 27, 2026 at 11:59 p.m.

Purpose

Reporting to the Director of Care, the RAI Coordinator is accountable for the Resident Assessment Instrument – Minimum Data Set 2.0 (RAI-MDS) program to support the delivery of optimal care and service, based on legislative requirements and organization standards.

The RAI Coordinator is required to perform their duties in a manner that demonstrates a commitment to quality care in accordance with the organizations vision and mission.

Responsibilities

- Acts as the RAI-MDS resource for all participating team members in the home
- Manages the coordination and completion of all components of the program
- Establish, maintain and communicate the current RAI-MDS schedule to the inter-professional team
- Establish an effective process for auditing to ensure RAI-MDS accuracy and compliance with coding, resident assessment protocols (RAPs) and care plan updating
- Complete a monthly review and analysis of each resident’s RAI-MDS to ensure accuracy of assessments and meeting of resident needs and that documentation reflects resident needs
- Monitor and analyze RAI-MDS outputs and report and communicate with the management team and support services committees
- Reinforce expectations of the RAI-MDS program as assigned by management and escalate any unresolved concerns to the direct supervisor
- Ensure all RAI-MDS documentation is completed by the inter-professional team by the deadline and report any conflicts to the Director of Care or designate
- Produce monthly reports by the due date and distribute to team members to assist in clinical and operational decision-making
- Monitor and conduct activities within the RAI-MDS budget
- Maintain competency by attending/participating in educational sessions (i.e.



Canadian Institute for Health Information (CIHI) education portal and annual Assessment Intelligence Systems (AIS) renewal)
- Adhere to all RAI MDS 2.0 outlined time frames
- Sign off on records prior to submission to CIHI
- Assume responsibility for the computerized Data Submission process and maintain records following each submission within the time frames outlined by the Ministry of Long-Term Care (MLTC)
- Track rejections and errors during submission process to CIHI and engage in corrections and re-submissions as per MLTC deadlines
- Work in consultation with the Leadership Team and the Support Services Consultant team to ensure data integrity, data utilization and interpretation
- Follow all support services policies and procedures and contribute to the development of RAI-MDS specific policies
- Monitor and analyze RAI-MDS outputs and report and communicate with the Leadership Team and applicable committees
- Provide RAI-MDS and all electronic documentation training, initial and ongoing to the inter-professional team
- Lead AIS related activities including
- Manage accounts for team members in AIS Central
- Support team members learning needs in using AIS Mastering the RAI
- Ensure team member complete their required AIS Proficiency Evaluations in a timely manner and provide support where needed
- Run reports in AIS to manage progress with Ministry mandated requirement for AIS Proficiency Evaluations
- Identify RAI-MDS 2.0 areas that team members have good knowledge for coding and areas where improvement is needed
- Work in accordance with the organizations Health and Safety Policies and Procedures and in compliance with the Occupational Health and Safety Act
- Perform other duties as required

Working Conditions
- Modern facility, temperature controlled, smoke free setting with a combination of natural and fluorescent lighting
- Engagement and/or exposure to various therapy programs not limited to pet therapy, spiritual events and musical therapy
- Required to meet deadlines

Contacts

Internal Working Relationships

Works with the Leadership Team, Staff, Residents, Medical Director and attending physicians

External Working Relationships





Families/personal power of attorney, Sienna Partners, Ministry of Long-Term Care (MLTC), Contracted Service providers, Canadian Institute for Health Information

Knowledge and Skill

- Current general certificate of registration with a college of a regulated health profession or Ontario College of Social Workers with a minimum of 3 years clinical, project experience
- Current AIS Certification
- Successful annual completion of RAI MDS certification per Ministry of Health requirements for AIS
- RAI-MDS education is an asset
- Current license to practice
- Must possess a minimum of three years clinical experience
- Familiarity with RAI-MDS 2.0 preferred
- Previous experience in adult education strategies/facilitation
- Problem solving, and analytical skills are required
- Must possess excellent assessment skills
- Must be proficient in Microsoft Office Suite, internet use and computerized documentation
- Effective verbal and written English communication skills required

Impact of Error Inaccurate data analysis, documentation or failure to meet reporting deadlines may result in a delay in addressing areas of risk, unstable funding levels and compliance infractions. This may cause a negative consequence to the well-being and quality of residential life and loss of public trust.

Grey County is proud to be an equal opportunity employer, and promotes a culture of respect where all team members are valued for their unique talents, knowledge and lived experiences.

Accommodations are available for all parts of the recruitment process. Applicants are encouraged to outline accommodation needs when submitting their application. If alternate methods of application are required, candidates can email [email protected].

This recruitment process does not use artificial intelligence (AI) to screen, assess, or select applicants. All applications are reviewed and evaluated by our hiring team.

While we thank all candidates for their interest, only those selected for an interview will be contacted.

Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment.

Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Driver’s Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.

📌 RAI Coordinator - Rockwood Terrace (Permanent, Full-Time) (West Grey)
🏢 Grey County
📍 West Grey