We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com

The Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and our clients. The Practice Assistant will act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative tasks.

Key Responsibilities

Manage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis

Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external

Arrange for travel bookings and related details to be made through the support teams

Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.

Arrange for files to be opened and closed, supervise general filing requirements and record keeping

Use effective systems to ensure that both short and long term tasks are completed within required times

Support lawyers in marketing activities including involvement in preparation of pitches and presentations

Communication

Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner





Monitor post and/or e‑mails and deal with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office

Liaise with administrative support departments on behalf of lawyers as required

Liaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers

Client Relationship Management

Become an active part in the care of clients and be wholly familiar with contacts/clients

Enter, maintain and update client details and relevant information in the Firm’s CRM contacts system

Deal with basic client queries and general administrative tasks

Arrange client production, check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate

Type urgent/short/confidential correspondence and emails

Produce and maintain Excel spreadsheets as required

Assist in billing and credit control process by liaising with the lawyer and accounts and to produce standard pre‑bill financial/time reports through the system

Request cheques, bank transfers and pay in money received, as appropriate

Additional Duties

Assist other members of the firm, both proactively and at the request of the Team Leader





Assist in other departments where practical

Take on any other duties as requested by the Lawyers or Team Leader

Qualifications

Legal Assistant or Law Clerk Diploma or equivalent experience

Minimum 3 years experience as a Legal Assistant supporting relevant areas of business law

Proficiency in MS Office (excellent knowledge of advanced functions in Word)

Ability to communicate in a professional manner with clients and lawyers

Solid organisational skills and time management skills

Self‑starter who can work with minimal instruction/supervision

Detail‑oriented individual with good proofreading skills

Ability to follow instructions with minimal supervision and take initiative

Able to set priorities while maintaining flexibility

A team player with excellent interpersonal skills

The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and o

EEO Statement
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

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📌 Legal Assistant (Quebec City)
🏢 Borden Ladner Gervais LLP (BLG)
📍 Quebec City