Summary
The Maintenance Planner is responsible for planning, scheduling, and coordinating all preventive, predictive, and corrective maintenance activities to maximize equipment reliability, asset availability, and maintenance workforce productivity. Working closely with Maintenance Supervisors, Operations, and Maintenance Technicians, the Maintenance Planner develops job plans, manages maintenance schedules, maintains CMMS data integrity, and supports continuous improvement initiatives that reduce downtime and improve equipment performance.

Job Duties And Responsibilities

Develop detailed maintenance job plans for preventive, predictive, corrective, and shutdown maintenance activities

Prepare labor estimates, task sequences, required skill requirements, tools, permits, and resource requirements for maintenance work orders

Build and maintain weekly and daily maintenance schedules in collaboration with Maintenance Supervisors and Operations

Facilitate weekly maintenance planning and scheduling meetings

Monitor schedule compliance and reschedule incomplete work as required

Prioritize maintenance work orders based on safety, production impact, reliability, and asset criticality

Coordinate maintenance activities to minimize production disruptions and maximize equipment availability

Prepare maintenance schedules for plant shutdowns, outages, and major maintenance events

Adjust schedules to accommodate emergency maintenance activities while minimizing disruption to planned work

Develop, implement, and continuously improve preventive maintenance programs for plant equipment and systems

Review and optimize PM frequencies based on equipment history, manufacturer recommendations, failure analysis, and operational requirements

Ensure PM work orders, checklists, procedures, and task instructions remain accurate and effective





Monitor PM compliance and completion rates and drive corrective actions when targets are not achieved

Identify opportunities to transition from reactive to preventive and predictive maintenance strategies

Support predictive maintenance programs including vibration analysis, thermography, oil analysis, and other reliability initiatives where applicable

Utilize the CMMS to plan, schedule, track, and document maintenance activities

Maintain accuracy and integrity of equipment records, asset hierarchies, bill of materials, maintenance plans, and equipment history

Create and manage maintenance work orders, PM tasks, and maintenance procedures within the CMMS

Review completed work orders to ensure accurate failure coding, labor reporting, and maintenance history documentation

Generate and analyze CMMS reports to support maintenance performance measurement and decision-making

Analyze equipment failures and maintenance trends to identify improvement opportunities

Support root cause failure analysis (RCFA) and corrective action implementation

Track and report key maintenance performance indicators

Support reliability-centered maintenance (RCM) and continuous improvement initiatives

Recommend maintenance strategy improvements that enhance equipment reliability and reduce maintenance costs

Serve as the primary liaison between Maintenance and Production for planned maintenance activities

Coordinate maintenance work with internal departments, contractors, and service providers

Ensure all necessary permits, documentation, drawings, SOPs, and safety requirements are prepared prior to work execution





Organize and maintain technical drawings, equipment manuals, maintenance procedures, and planning documentation

Participate in capital projects, equipment installations, upgrades, and commissioning activities

Communicate maintenance plans, schedule changes, and equipment priorities to all stakeholders

Ensure maintenance plans comply with all Health & Safety, GMP, Food Safety, Quality, Environmental, and company requirements

Incorporate appropriate safety procedures, lockout/tagout requirements, risk assessments, and permit requirements into maintenance job plans

Support audits and inspections by maintaining accurate maintenance records and documentation

Promote safe work practices and continuous improvement of maintenance processes

Develop and maintain standard job plans for recurring maintenance tasks

Maintain and optimize maintenance backlog management processes

Evaluate maintenance workload and forecast labor requirements

Support annual maintenance budgeting through labor and maintenance activity forecasting

Participate in maintenance KPI reviews and departmental performance meetings

Support implementation of new maintenance technologies and CMMS enhancements

Provide backup support for maintenance supervisory functions when required

Perform other related duties as assigned

Compensation & Benefits

Base salary: CAD $65,000 per year

Comprehensive health, dental and vision benefits package

Retirement savings plan (RRSP) with employer contribution/match

Paid Time Off

Cerelia is an equal opportunity employer and is committed to providing employment accommodation in accordance with Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. If contacted for an employment chance or testing, please advise Human Resources if you require accommodation.

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📌 Maintenance Planner (Ontario)
🏢 Cérélia North America
📍 Ontario