Real Estate Team Operations Manager David Rubel Realtor Team Etobicoke, Ontario, Canada About this position Candidates must have at least 3 years of experience in Real Estate Operations (transaction/listing management, admin, or similar support role). Sales roles do not qualify.
This is an opportunity to become the owner's trusted operational counterpart. You'll take ownership of the ops side of a Top 1% Toronto real estate business, building and improving systems that support growth, and running those systems to see the impact of your work over time. You'll have meaningful autonomy to solve problems, make operational decisions, and implement automations.
If you're familiar with the concept of an Integrator from Rocket Fuel, you'll have a good sense of what this role is all about.
Success in this role means creating calm from complexity. Transactions and listings move smoothly, priorities stay clear, clients feel exceptionally well cared for, and the business grows while maintaining that calm.
Compensation: $65,000-$85,000 annually, with Paid Time Off and Bonus Potential.
Responsibilities End-to-end transaction operations across listings, clients, compliance, deadlines, and closings

Identifying operational risks early and resolving them before they affect clients

SOPs, checklists, workflows, and automations that actually get used

CRM and operational tools, including Follow Up Boss, Google Drive, and Monday.com

Client, lawyer, brokerage, and vendor communication

Oversight of future administrative or executive assistant support as the team grows

The Ideal Candidate Is naturally organized and uses calendars and time blocking to protect priorities

Enjoys following well-designed systems and is disciplined about using them consistently

Takes ownership, doesn't wait to be assigned each step, closes the loop, and checks that critical work is actually complete, not just marked as done

Notices when systems or processes are drifting and takes initiative to improve them

Exercises good judgment,



prioritizes effectively, makes decisions confidently, and brings solutions, not problems

Has exceptional attention to detail and documents processes, decisions, and important information clearly

Remains calm under pressure and is energized by both creating order and making a measurable impact.

This Role Is Not for You If: You want a role where success means completing assigned tasks rather than owning outcomes

You need reminders or follow-up to stay on track

You rely on your boss as your first resource

You don't enjoy documentation, process discipline, or working within shared systems

You are not one of the most organized people you know

Qualifications At least 3 years of experience in real estate operations (transaction or listing management, administration, or a similar real estate support role). Sales experience does not qualify.

Experience managing multiple priorities, deadlines, and stakeholders in a fast-moving workplace

Strong written and verbal communication skills

High proficiency with Google Workspace and confidence learning new software and systems

Experience using a CRM, project management platform, or workflow automation tools

About Company David is a Top 1 percent agent who is proactive, strategic, and high-output. He values clarity, precision, warmth, humour, and treating clients exceptionally well. The team is built on support, high standards, and shared ambition. We value people who communicate directly, take pride in their work, and operate with maturity and intention.
Client Vision: We're creating a team where clients feel extremely well cared for, every detail reflects quality, we negotiate with precision and respect, go the extra mile, and prioritize relationships above all else.
Team Vision: We're building an environment where ambitious, supportive, like-minded people excel. They feel valued, are well-compensated, take pride in their work, and never want to leave.
Office Perks: A world-class espresso setup and access to the most handsome golden retriever (the REAL team leader).

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📌 Real Estate Team Operations Manager (Ontario)
🏢 David Rubel Realtor Team
📍 Ontario